How you’ll make an impact
As an Executive Assistant to our Chief Business Officer (CBO), you will be a key player in helping make everyday life here at Xero tick.
The ideal person for this role will love a challenge, be a planner and a doer, find comfort working in a never-changing and fast-paced environment, and be happy to pitch in where needed. You have more than strong admin skills to offer, your ability to communicate effectively and think proactively is second to none. You are the kind of person that is always one step ahead, planning and prioritising constantly as you go.
Success in this role looks like the smooth management of daily operations, quick and effective decision making, owning and managing a range of tasks and projects. You’ll be working alongside our XLT so a supportive, collaborative and can-do attitude is a must!
What you’ll do
Active and accurate scheduling and diary/meeting management for all (high volume) inbound and outbound requests for the XLT member. Knowing how/what to prioritise is essential.
Be the key point of contact for requests for visiting XLT/Board members and manage each request to completion or point the request to the relevant contact.
Strong written and verbal communication; listens well and can easily learn to communicate in someone else’s “written voice”.
Prepare agendas, minutes, and other papers in a timely and accurate manner, including assisting.
Executives in the preparation, reporting, and analysis.
Coordinate extensive and complex domestic and international travel plans.
Provide excellent coordination and administration support to the Executive team as and when required e.g processing expenses, accounts, and other administrative support.
Jack-of-all-trades, with experience in wide-ranging or cross-functional areas, and an eagerness to learn new skills.
Able to prioritise conflicting needs proactively and with follow through.
Strategic thinker, data-driven and analytical in approach to solving problems.
Systems and process-thinker; loves creating order out of chaos.
Attending XLT offsites to support the team may be required and would involve global travel.
What you'll bring with you
Highly organised, action-oriented, and able to manage business-critical issues with sound judgement and discretion
High integrity, with proven experience handling confidential and sensitive information
Strong strategic and collaborative capability, with the ability to build relationships, influence others, and work effectively across a global business
Comfortable working behind the scenes to support senior leaders, anticipating needs and helping others perform at their best
Versatile, adaptable, and willing to work beyond the immediate remit while acting as an ambassador and champion for Xero
Significant experience supporting C-level or senior executives, ideally in a listed or fast-growth global business, with relevant business experience or qualifications and familiarity with Google Workspace preferred
Compensation & Total Rewards
At Xero, we value the impact and skills you bring to the team. We don’t just hire for a role; we invest in people. We believe in a Total Package philosophy - which means your value isn't just a single number on a paycheck. While base salary is a core component, we look at your compensation through a holistic lens that includes equity, performance incentives, and world-class benefits.
The expected base salary range for this role is $106k - $132,500.
Individual pay is determined by various factors, including geography, level of experience, and the specific skills you bring to the role.
In addition to base pay, Xero’s roles are eligible for the following forms of variable compensation:
Variable Pay: Permanent employees are eligible to participate in our annual bonus and equity (RSU) programs. You may also be eligible for performance-based cash or equity (RSUs) incentives depending on your role level, and company performance.
Comprehensive Benefits: Medical, dental, vision, 401(k) match, and 21 days PTO, 10 days of Wellbeing leave, 5 days of Xtra Leave, 1 volunteer day, 12 paid holidays, paid parental leave. Further information included on our Xero Perks page.
Xero uses AI to help screen applications based on job-related qualifications. These tools assist our recruiters but do not make automated hiring decisions. A human recruiter reviews all candidates before any hiring action is taken.
Skills Required
- Significant experience supporting C-level or senior executives
- Experience in a listed or fast-growth global business
- Familiarity with Google Workspace
- Proven experience handling confidential and sensitive information
- Active and accurate scheduling and diary/meeting management for high-volume inbound and outbound requests
- Coordinate extensive and complex domestic and international travel plans
- Strong written and verbal communication; ability to communicate in someone else's written voice
- Prepare agendas, minutes, reports, and assist executives with preparation, reporting, and analysis
- Process expenses, accounts, and provide administrative support
- Willingness and ability to travel globally to attend offsites
- Strategic, data-driven and systems/process-thinking with strong prioritization skills
Xero Compensation & Benefits Highlights
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Leave & Time Off Breadth — Paid time off is extensive in the U.S., including 21 days of annual leave, 10 wellbeing days, five “Xtra” days, three year‑end company holidays, and a paid volunteer day. Feedback suggests this structure provides meaningful flexibility for rest and personal needs.
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Parental & Family Support — Primary caregivers receive 26 weeks fully paid leave and partners receive six weeks, with additional family‑forming support available. Feedback suggests this depth of caregiver support stands out within the package.
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Wellbeing & Lifestyle Benefits — Employees have access to Modern Health coaching/counseling, Carrot fertility benefits, and an employer‑funded ThrivePass wellbeing allowance. Feedback suggests these offerings create a holistic wellbeing layer beyond standard medical coverage.
Xero Insights
What We Do
Xero is small business accounting software that provides a platform on which businesses can build a fully integrated solution. It’s designed to make life better for people in small business, their advisors, and communities around the world. Xero minimises tedious admin by automating routine tasks, delivers valuable insights when needed, and brings together business data, trusted advisors, and powerful apps in one intuitive platform. By alleviating pain points, Xero empowers small business owners to supercharge their business, simplifying the complex and freeing up time from manual admin so they can focus on what really matters to build the business they’ve always envisaged.
Why Work With Us
Xero is a human-centric organization where you’ll have a tangible impact on the success of small businesses and their communities, globally. Our team of energised, forward-thinkers work to make life better for our customers and each other every day. We’re also always committed to supporting you with a flexible environment.
Gallery
Xero Teams
Xero Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Join us from home or at one of our beautiful workspaces. Xero has offices in Australia, New Zealand, United Kingdom, United States, Canada, Singapore, and South Africa.
