Executive Assistant
Company: Faropoint
Location: Hoboken, NJ
Employment Type: Full-time
Reports to: Global Head of Capital Development & Investor Relations
About Faropoint:
Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector’s fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds.
Position Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Global Head of Capital Development & Investor Relations. This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.
Key Responsibilities:
Executive Support & Calendar Management
- Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance
- Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
- Prepare executive briefing materials, presentations, and meeting agendas
- Screen and prioritize incoming communications, responding independently when appropriate
- Handle expense reports, reimbursements, and budget tracking
Investor Relations & CRM Management
- Maintain investor database in Salesforce CRM with accuracy and completeness
- Track investor communications, meeting notes, and follow-up items in Salesforce
- Generate reports and analytics from Salesforce for investor pipeline management
- Coordinate investor meetings, site visits, and quarterly update calls
- Prepare investor correspondence
Meeting & Event Coordination
- Organize and facilitate internal and external meetings including logistics, catering, and technology setup
- Coordinate fundraising activities including investor roadshows and capital raising events
- Take meeting minutes and distribute action items with follow-up tracking
Required Qualifications:
Experience & Education
- 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership
- Bachelor's degree preferred
- Experience in financial services, private equity, real estate investment, or investor relations strongly preferred
- Proven track record supporting executives in client-facing or fundraising functions
Technical Skills
- Salesforce CRM expertise required - must be proficient in data entry, report generation, and dashboard management
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with virtual meeting platforms (Zoom, Teams, WebEx)
- Comfortable learning new technology platforms quickly
Personal Attributes
- Self-starter who takes initiative and ownership
- Flexible and adaptable to changing priorities in a fast-paced environment
- Team player with collaborative approach
- High emotional intelligence and ability to read situations
- Grace under pressure with ability to maintain composure in demanding situations
Preferred Qualifications:
- Experience with investor relations or capital raising activities
- Knowledge of private equity or real estate investment terminology
- Previous exposure to fundraising processes and LP/GP relationships
- Experience supporting multiple executives or managing overlapping priorities
- Project management certification or training
Compensation:
This position offers a base salary in the $90,000-$125,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.
Skills Required
- 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership
- Proven track record supporting executives in client-facing or fundraising functions
- Salesforce CRM expertise (data entry, report generation, dashboard management)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with virtual meeting platforms (Zoom, Teams, WebEx)
- Comfortable learning new technology platforms quickly
- Self-starter who takes initiative and ownership
- Flexible and adaptable to changing priorities in a fast-paced environment
- High emotional intelligence and ability to read situations
- Grace under pressure with ability to maintain composure in demanding situations
- Bachelor's degree
- Experience in financial services, private equity, real estate investment, or investor relations
- Experience supporting multiple executives or managing overlapping priorities
- Project management certification or training
What We Do
Faropoint is a data-driven industrial real estate asset manager that targets inefficiencies in the marketplace to achieve superior risk-adjusted returns.
