Acting as a trusted partner, the Executive Assistant provides high-level administrative and operational support with a strong emphasis on discretion, sound judgment, and confidentiality. This role requires proactive anticipation of needs, effective prioritization, and the ability to navigate complexity in a fast-paced environment.
The Executive Assistant works closely with the Brand President to manage competing priorities, facilitate communication with senior stakeholders, and ensure alignment across the organization. This is a highly visible role offering the opportunity to build relationships with executive leadership and gain insight into company strategy and performance at a global scale.What You'll Do
Manage a complex, dynamic calendar across multiple time zones, including scheduling meetings and coordinating travel. Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
Handle sensitive information with the highest level of discretion. Exercise strong judgment and initiative to solve problems and recommend solutions.
Serve as a primary point of contact for internal and external communications, including email, phone, and correspondence. Build strong partnerships across all levels of the organization.
Prepare agendas, capture notes, and track follow-ups. Plan and execute meetings and events, including logistics, catering, A/V, and materials. Support team offsites and town halls.
Maintain organized systems for files, records, and documents to ensure efficient access and retrieval.
Provide guidance to a group of Administrative Assistants aligned to the Brand President’s expectations.
Manage expense reporting, budget tracking, and financial documentation with accuracy and timeliness.
• Demonstrated experience supporting senior executives in a matrixed retail organization preferred.
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities and operate with urgency
• Strong problem-solving capabilities and sound judgment
• High attention to detail and follow-through
• Ability to collaborate effectively across teams
• Proactive, resourceful, and self-motivated
• Highly detail-oriented and organized
• Strong interpersonal and relationship-building skills
• Comfortable operating in a fast-paced, ambiguous environment
• Acts as a strategic thought partner to executive leadership
Skills Required
- Demonstrated experience supporting senior executives in a matrixed retail organization
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple priorities and operate with urgency
- Strong problem-solving capabilities and sound judgment
- High attention to detail and follow-through
- Ability to collaborate effectively across teams
- Proactive, resourceful, and self-motivated
- Strong interpersonal and relationship-building skills
- Comfortable operating in a fast-paced, ambiguous environment
- Experience managing calendars, travel coordination, meeting and event logistics, and expense reporting
Gap (gapinc.com). Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Gap (gapinc.com). and has not been reviewed or approved by Gap (gapinc.com)..
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Healthcare Strength — Comprehensive medical, dental, and vision coverage is offered, alongside programs that support physical, mental, and financial wellbeing. Feedback suggests eligible employees can also leverage tools like FSAs and additional wellbeing resources.
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Leave & Time Off Breadth — Paid time off, company-paid holidays, and multiple leave options (sick, disability, and family leave) create broad time-away coverage. Some roles start with substantial PTO accrual and can access flexible leave arrangements.
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Wellbeing & Lifestyle Benefits — A generous cross-brand merchandise discount is a standout perk, complemented by commuter benefits, on-the-clock volunteer hours, and matching donations. Feedback suggests these lifestyle benefits add meaningful value beyond base pay.
Gap (gapinc.com). Insights
What We Do
In 1969, Don and Doris Fisher opened the first Gap store on Ocean Avenue in San Francisco. They wanted to make it easier to find a great pair of jeans, and they did. Their denim and records store was a hit, and it grew to become one of the world’s most iconic brands. Today we’re represented in more than 1400 stores in over 40 countries, and online. We have headquarters in New York, London, Shanghai, Tokyo, and, of course, San Francisco. Our unique aesthetic is optimistic cool, elevated American style. Our clothes are crafted with care, with focused attention to thoughtful design. We believe in staying true to our heritage while creating what’s next. Don and Doris Fisher always wanted to “do more than sell clothes.” They wanted to support the people who ran their company, to be active in their communities, and to have a positive impact on the world. Their vision helped transform retail, and we’re still following their lead. We stand for freedom and possibility for all; we champion diverse ideas that transcend generations, geographies and genders.
