What You`ll Be Doing:
- Providing administrative and operational support to 3 Board Members
- Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
- Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
- Organizing meetings and business trips
- Submitting travel expenses in the dedicated platform
- Coordinating administrative invoices
- Preparing presentations, documents and spreadsheets as requested
- Handling other ad hoc tasks related to administration
Your Qualifications:
- At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
- Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
- Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
- Attention to detail and accuracy
- Fluency in Google Suite is required
- Great communication and interpersonal skills
- Fluent English and Polish
- Willingness to work on-site in Warsaw, given the physical document handling involved
- Strong motivation to operate on a daily basis and further develop within the administrative function
Nice To Have:
- Experience with business travel expense or spend management platforms
- Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
- Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)
Why ADLOOK:
- You will get to work with amazing people in one of the fastest-growing sectors in online advertising
- Opportunity to work in a truly international environment
- Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
- Office located in a well commuted part of Warsaw
- Employment contract
- Benefits package ( including private medical insurance, sports card, etc)
Skills Required
- At least 4-5 years of administrative experience, ideally with board-level or executive-level support
- Ability to handle highly confidential financial, legal, and personnel information with discretion and sound judgment
- Reliability, ownership, ability to manage multiple projects, meet deadlines, and deliver tasks on time
- Strong attention to detail and accuracy
- Fluency in Google Suite
- Great communication and interpersonal skills
- Fluency in English and Polish
- Willingness to work on-site in Warsaw
- Strong motivation to work in and develop within an administrative function
- Experience with business travel expense or spend management platforms
- Working knowledge of Spanish or Portuguese
- Prior experience supporting a Board or Supervisory Board, including agendas, minutes, and resolutions
What We Do
Adlook is redefining how brands grow across the open web and Connected TV. We are an independent, self-driving media buying platform for the open internet – AI-powered and outcomes-focused. Our mission is to empower product-driven brands to grow faster and smarter - cutting through digital noise and turning media into measurable results. Programmatic advertising has failed to deliver on its promise. Targeting data is often inaccurate - with studies showing 82% of users misclassified in third-party segments. Media efficiency remains poor, with less than half of ad spend reaching publishers. And ecosystem complexity forces advertisers into opaque and inefficient supply paths. Adlook fixes these flaws with a fully integrated, outcome-driven approach. Our proprietary Smart Audiences leverage generative AI to double targeting precision compared to legacy segments. Our Deep Learning Bidder ensures 90% more efficient media buying paths, while our built-in Supply Path Optimization delivers seven times better media quality. With partnerships across Adelaide, Lumen, and Scope3, we lead in measuring and optimizing attention, brand lift, and sustainability impact. Founded in 2022, Adlook operates across 10 global offices with 200+ experts, backed by 400+ engineers within a global AdTech cooperating with 7,000+ advertisers in 100+ markets. Trusted by brands from automotive to FMCG, Adlook brings together deep technology and human expertise to prove that in a complex digital world, advertising can be both effective and efficient. It’s how we finally bring programmatic to a place where it can rise to its original promise.
