Main Purpose of the Role:
The Executive Assistant and Administrator provides high quality administrative support to VP Latin America Business Unit, manages daily office operations, and coordinates wellness programs to promote employee well-being, ensuring a productive and engaging workplace.
Main Tasks:
- Meets and professionally interacts with visitors to the LABU Vice-President’s office, offering hospitality and assistance.
- Controls and communicates with all parties in regard to the LABU Vice-President’s calendar for meetings and events.
- Interact with contacts from other ZIM offices, including Israel head office.
- Oversee daily office operations, maintain records and databases, manage office supplies, procurement activities, and vendor relationships.
- Researches and plans all aspects of travel for the LABU Vice-President, including all related details regarding schedules, visas, travel, hotels, meeting venues, transportation, etc.
- Handles all reimbursements and expenses for the LABU Vice-President.
- Develop, coordinate, and promote wellness initiatives, workshops, and employee engagement activities aligned with company objectives.
- Support planning and execution of company events, serve as the main point of contact for wellness initiatives, and monitor, evaluate, and report on program effectiveness.
10 years of work experience, with three (3) years in a similar position
Fluent in English and Spanish (Plus)
Comprehensive knowledge of office practices, procedures, systems and equipment
Functional knowledge of Microsoft Office Suite to include Word, Excel and Power point Knowledge of organization purchasing procedures and inventory control
Skills Required
- 10 years of work experience
- 3 years in a similar position
- Fluent in English and Spanish
- Comprehensive knowledge of office practices, procedures, systems and equipment
- Functional knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of organization purchasing procedures and inventory control
What We Do
Launched in Israel in 1945, ZIM (NYSE:ZIM) became a pioneer in container shipping in the early 1970’s, and has established itself as a leading global, asset-light container liner shipping company. We provide customers with innovative seaborne transportation and logistics services, covering the world’s major trade routes and focusing on select markets where we have competitive advantages and are able to maximize our market position. ZIM’s unique strategy as a digital-oriented, asset-light, global niche carrier offers distinctive advantages, allowing the company to provide innovative and premium customer-centric services while maximizing profitability. Through this focused strategy, enhanced digital tools, and a reputation as a top industry performer with high schedule reliability and service quality, ZIM is positioned to continue to expand its leadership and achieve best-in-class margins.
