Executive Assistant (Administrative VA)

1. Administrative & Operations
   

• Manage inbox and calendar, prioritize communications, and coordinate meetings
  
• Maintain organized cloud storage systems (manuscripts, contracts, media assets)
  
• Create and maintain structured Excel/Word tracking systems for all projects
  
• Send daily updates and end-of-day reports
  

1. Newsletter & Community Management
   

• Curate and format newsletter content (philosophy, astrology, tarot, rituals)
  
• Manage subscriber lists and segmentation (guild vs general audience)
  
• Track performance metrics (open rates, engagement)
  

1. Publishing & Magazine Support (Consoulic Consolations Magazine Launch)
   

• Research and source stories, contributors, and talent
  
• Coordinate with writers, designers, and vendors
  
• Track deadlines and manage launch timelines
  
• Organize manuscripts, images, and contracts
  

1. Business & Logistics
   

• Manage bookings (Calendly/Zoom) and prevent scheduling conflicts
  
• Track inventory, shipping, and customer inquiries
  
• Handle invoicing, expense tracking, and vendor coordination
  
• Support ISBN applications, listings (e.g., Amazon), and publishing logistics
  

1. Community & Membership Operations
   

• Onboard new members and manage subscriptions
  
• Monitor forums/groups and maintain engagement
  
• Track renewals, cancellations, and billing cycles
  

Qualifications:

For Both Roles:

• Strong communication and organizational skills
  
• Ability to work independently with minimal supervision
  
• Experience in virtual assistance, admin, or digital marketing
  
• Preferred Skills:
  
• Writing, editing, and storytelling
  
• Research and analytics
  
• Experience in media, publishing, or content creation
  
• Social media management and engagement
  
• Lead generation and audience growth strategies
  
• Bonus:
  
• Background in publishing, magazines, or editorial work
  
• Familiarity with spiritual, philosophical, or wellness niches
  

Tools & Software:

Candidates should be familiar with:

• Microsoft Office / Excel / Word
  
• Canva and Adobe Creative Cloud
  
• Social platforms: Instagram, TikTok, YouTube
  
• Constant Contact
  
• Scheduling tools (e.g., Calendly, Zoom)
  
• Cloud storage systems (Google Drive or similar)
  

Shifts & Hours:

• Starting at 10 hours per week per VA (part-time)
  
• Flexible schedule (can be split across days)
  
• Example: 2 hours/day (Mon–Fri) or flexible weekly distribution
  
• Time zone alignment not required (Client is in CST)
  

Work Style & Communication:

• Daily communication preferred (email or messaging platforms)
  
• End-of-day reports required
  
• Weekly or regular check-ins
  
• Collaborative but autonomous working style
  

Target Start Date:

• ASAP (not urgent, but actively hiring)