The Role
The Executive Assistant will manage an executive's calendar, schedule meetings, handle communications, prepare materials, and support various administrative tasks.
Summary Generated by Built In
About Us
Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.
Our Mission
"We advance the design and construction of critical infrastructure and the built environment to improve communities"
Our Values
Job Overview
We are seeking a new Executive Assistant to join our team at Ardmore Roderick. As an Executive Assistant you join a team of infrastructure solutions experts working to solve our client’s ever evolving project needs. This opportunity will be located in our Chicago, IL office.
Key Responsibilities
Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.
We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.
Salary Range: $95,680-126,880, Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.
Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.
Our Mission
"We advance the design and construction of critical infrastructure and the built environment to improve communities"
Our Values
- Safety Above All
- Invest In Our People & Service Our Clients
- Champion Diversity & Inclusion
- Engage With Our Communities
Job Overview
We are seeking a new Executive Assistant to join our team at Ardmore Roderick. As an Executive Assistant you join a team of infrastructure solutions experts working to solve our client’s ever evolving project needs. This opportunity will be located in our Chicago, IL office.
Key Responsibilities
- Own, maintain and manage assigned executive’s calendar, seamlessly scheduling meetings, appointments, travel plans
- Be able to review their calendar for upcoming projects or meetings that might need time budgeted to prepare, plan or research prior to the calendar event
- Be the guide and protector that ensures the executive’s schedule is followed…while managing needed adjustments based on priority…so that maximum efficiency is achieved in their daily activities
- Have ability and skillset to guide and influence with class and professionalism all that the executive needs to interact with on a daily, monthly and annual basis
- Ability to draft executive communications on their behalf
- Handle expense reports and administrative tasks with precision and timeliness so the executive can focus on leading the overall business
- Coordinate meetings and events, including preparing materials, slide decks and arranging all logistics for all involved
- Serve as a professional point of contact, communicating effectively with internal and external stakeholders regarding interactions
- Maintain the highest level of confidentiality while managing sensitive information
- Support a variety of ad hoc projects and jump in wherever needed to ensure the executive’s operations run effortlessly
- Bachelor’s degree in business management or related field of study or commensurate experience
- Minimum of 10 years of experience in various administrative roles in an office environment
- Minimum of 5 years of experience as an executive assistant for a vice president or above level individual
- Expert level in all aspects of Microsoft Office
- Ability to guide and influence all levels of internal and external personnel that this leader needs to interact with on a regular basis
- Have a team player mindset with the ability to communicate proficiently in written and verbal forms
- Have exceptional organizational skills
- Experience in consulting, engineering, architectural or construction organizations
- We offer Medical, Dental, and Vision Plans
- 401K, Paid Maternity Leave, Competitive PTO
- Employee Assistance Program (EAP) and more
Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.
We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.
Salary Range: $95,680-126,880, Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.
Top Skills
MS Office
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The Company
What We Do
Ardmore Roderick is one of the largest minority-owned engineering firms in the Midwest and one of the top 20 largest engineering firms headquartered in Illinois. We offer a unique set of services and varying areas of expertise, creating a well-rounded expert staff, resources and capabilities.
