Executive Administrator

As one of the leading writers of Federal Crop Insurance, AgriSompo North America combines industry experience, resources, capital and talent to deliver both traditional and innovative crop insurance and productivity tools to farmers, ranchers, insurers and agribusinesses in the United States. Our organization operates within a culture rooted in ethics, integrity and a belief that accountability, collaboration and agility are crucial to long-term success. AgriSompo North America is a part of AgriSompo, Sompo International’s global agriculture platform. This platform is an integrated underwriting, technology and distribution platform delivering innovate insurance and reinsurance solutions to agriculture partners worldwide. Sompo International, AgriSompo’s parent company, is a global organization driven by its core values, a carrier that holds promise, trust and the commitment to protect. Through operating subsidiaries, Sompo International writes agriculture, casualty and other specialty, professional lines, property, marine/energy and aviation lines of insurance and catastrophe, property, casualty, professional lines and specialty lines of reinsurance.As a leading provider of crop insurance and other agricultural risk management tools, we recognize that our success is derived directly from those whose contributions matter most: our people. AgriSompo North America has major offices in Lenexa, Kansas and Des Moines, Iowa as well as regional offices around the country. A shared commitment to integrity, accountability, collaboration and agility define our culture, and we strive to create exceptional value for our clients and shareholders and maintain AgriSompo North America as a desirable place to work.

Job Description

AgriSompo North America provides renowned, cutting-edge analytics to address risk and the risk exposures of each of its product lines. Through a deep-rooted commitment to customer service, AgriSompo North America is positioned to make a long-lasting impact on this nation’s farmers and ranchers for generations to come.

1. The Executive Administrator is a critical support role reporting directly to the head of the organization. This position is responsible for managing the executive's calendar, coordinating senior leadership meetings, overseeing communication efforts, and ensuring the smooth operation of administrative functions. The Executive Administrator will act as a liaison, organizer, and facilitator within the organization, ensuring that the executive’s office operates efficiently and effectively.

2. The Executive Administrator serves as an indispensable partner to the head of the organization, providing high-level support that encompasses a broad range of responsibilities designed to enhance executive efficiency and organizational effectiveness. This role requires a dynamic, highly organized, and discreet professional who can manage complex schedules, coordinate executive communications, and oversee critical administrative functions. The Executive Administrator will facilitate seamless operations within the executive suite, acting as the central point of coordination for internal and external stakeholders. With a focus on strategic support, the Executive Administrator ensures that the executive leadership can focus on critical decision-making and organizational leadership by managing the day-to-day administrative duties with excellence and precision.

Essential Duties & Responsibilities

Job Responsibilities

This list is meant to be representative, not exhaustive nor imply that these are the only duties to be performed by the incumbent in this job. Some incumbents may not perform all the duties listed or may perform related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Corporate Calendar Management: Organize and maintain the executive’s calendar, including scheduling all meetings, setting agendas, sending invites with full details, and ensuring that all preparations are made for successful engagements.
SharePoint Administration: Set up, manage, and maintain SharePoint sites for various organizational needs, with a focus on document management and collaboration. Act as a SharePoint ninja, leveraging the platform to enhance organizational efficiency.
Email and Communication Coordination: Manage the executive’s email and other forms of communication, ensuring that messages are prioritized, directed, and responded to appropriately. Organize emails under specific directives and maintain confidentiality.

Oversight of Travel and Expense Management: Oversee all aspects of travel arrangements and expense reporting for the executive and potentially other senior leaders, ensuring compliance with organizational policies and budgetary constraints. Implement and manage processes to streamline travel planning and expense reconciliation.

Meeting and Agenda Organization: Prepare meeting agendas, coordinate logistics, and ensure that meetings are productive. Follow up on action items and hold participants accountable for their responsibilities.
Presentation and Document Preparation: Assist in the preparation of presentations and documents for internal and external meetings, ensuring that materials are polished and convey the intended messages effectively.
Townhall and Event Coordination: Take the lead in organizing townhall meetings and other significant events, coordinating with the AVP of Communications and other stakeholders to ensure seamless execution.
Webex and Chat Group Management: Own and manage communication platforms such as Webex and chat groups, facilitating effective team collaboration and information sharing.
Note-Taking and Reporting: Responsible for taking detailed notes during meetings and calls, and providing comprehensive recaps to ensure all stakeholders are informed and aligned on decisions and action items.
General Administrative Support: Provide overarching support for the executive’s office, including project coordination, deadline management, and other administrative tasks as needed.

Education

Required – High school diploma or equivalent or equivalent work experience.

Bachelor’s degree in business administration, Communications, or a relevant field.

Experience

Minimum of 3 years of experience in an executive support role, preferably within a corporate environment.

Knowledge, Skills, and Abilities

• Exceptional organizational and time management skills, with a proven ability to manage multiple priorities simultaneously.
• Advanced proficiency in SharePoint and Microsoft Office Suite.
• Strong communication skills, with the ability to effectively convey information both verbally and in writing.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Proven track record of meeting coordination, agenda preparation, and effective time management.
• Ability to work independently, take initiative, and adapt to changing priorities.

Physical Requirements & Work Conditions

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. 
Ability to stand or sit constantly/continuously.
Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Environmental Conditions
The work environment described here are meant to be representative of those an employee would normally encounter while performing the essential functions of this job.
The physical environment requires the employee to work inside where there are limited extremes to heat and/or cold; moderate noise; a normal office environment.
Travel required for meetings and trainings.
This description reflects the assignment of essential functions and is not intended to be an all-inclusive list of the duties and responsibilities of the job. Nothing in this job description restricts the organization’s right to assign or reassign duties and responsibilities to this job at any time.
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.