Executive Administrative Assistant

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings.

Essential Duties and Responsibilities:

• Provide administrative support for executives and their team.

• Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate.

• Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports.

• Prepare letters and correspondence upon request.

• Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.

• Create PowerPoint presentations.

• Manage third party vendor expenses

• Document management in support of M&A transactions and the ESG report

• Record, transcribe, and distribute meeting minutes.

• Act as SAP Super User within functional area as assigned.

• Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management.

• Serve as onboarding coordinator for new employees for assigned teams

• Participate in special projects and perform other duties, as required.

Basic Qualifications:

Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant;
5 years of experience working in an Administrative Support role

Additional Qualifications:

Bachelor’s degree preferred

3 + years’ experience providing administrative support at an Executive level
Previous experience in coordinating international travel
Previous experience using SAP or equivalent ERP.

KNOWLEDGE, SKILLS AND ABILITIES:

High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills)
Excellent verbal communication
Exceptional customer service skills
Excellent organizational skills
Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones)
Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions;
Attention to detail and organizational skills;
Possesses confidence and ability to make decisions and prioritize independently

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk.  On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”