Executive & Administrative Assistant

Position Summary

Dynamic Access, a leading provider of vascular access services, is seeking an organized, resourceful Executive & Administrative Assistant to provide direct administrative and operational support to the CEO. This position is primarily focused on anticipating the CEO’s needs, managing executive priorities, and ensuring efficient day-to-day coordination. The role also provides general office and departmental administrative support as needed. The ideal candidate is discreet, detail-oriented, and comfortable handling both high-priority executive assignments and routine administrative tasks.

Primary Responsibilities | CEO & Executive Support

Manage the CEO’s calendar, appointments, meeting logistics, and scheduling priorities; coordinate with internal and external stakeholders.

Arrange business travel, itineraries, reservations, and related logistics for the CEO and, when requested, other executives.

Prepare, proofread, format, and organize executive correspondence, reports, spreadsheets, presentations, agendas, and meeting materials.

Coordinate executive and leadership meetings, conference calls, and follow-up items; track action items and deadlines as directed.

Assist in the preparation of Board presentations, leadership updates, regional meeting materials, and other business communications.

Conduct research, gather information, and compile data or summaries to support executive decisions and special projects.

Maintain confidential executive files, business records, and sensitive communications with sound judgment and discretion.

Anticipate needs, address administrative issues proactively, and help keep the CEO’s daily workflow organized and efficient.

Additional Responsibilities | Office & Administrative Support

Provide general administrative assistance to corporate departments as workload and CEO priorities allow, including data entry, document management, scheduling, and filing.

Coordinate office supplies, breakroom inventory, stationery, and printing or distribution of company materials.

Serve as a contact for building management, vendors, office service providers, and routine workplace needs.

Assist with preparation for new corporate employees, including workspace supplies, parking, and building-access coordination.

Help organize corporate meetings, employee activities, visitors, and company events.

Maintain organized electronic and paper records and suggest practical improvements to administrative processes.

Perform other duties and special projects as assigned.

Qualifications

Minimum of two years of experience in executive assistance, administrative support, office coordination, or a related role; prior direct support of senior leadership preferred.

Associate degree or higher preferred; equivalent relevant experience will be considered.

Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including professional document and presentation formatting.

Experience coordinating calendars, meetings, travel, and multiple competing priorities.

Strong writing, proofreading, communication, and organizational skills.

Knowledge, Skills & Attributes

High level of discretion, professionalism, integrity, and commitment to confidentiality.

Exceptional attention to detail, accuracy, follow-through, and time management.

Ability to work independently, anticipate executive needs, and adjust to changing priorities.

Professional, service-oriented communication with employees, leadership, and external partners.

Willingness to handle routine office tasks alongside executive-level responsibilities.

Strong visual presentation skills; experience designing polished PowerPoint materials is a plus.

Schedule & Location

This is a full-time, in-office position, Monday through Friday from 8:00 AM to 4:00 PM. The position is located at Dynamic Access’s corporate office, 2600 North Central Expressway, Suite 280, Richardson, TX 75080. Remote work is not available.