Executive Administrative Assistant I

Anticipated End Date:

Position Title:

Job Description:

Executive Administrative Assistant I 

Location: This role requires associates to be in-office 1 - 2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location will not be considered for employment, unless an accommodation is granted as required by law

The Executive Administrative Assistant I will perform a variety of support functions to a Vice President and her leadership team. Is responsible for performing advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skills and knowledge of the organization and its policies and practices. 

How you will make an impact: 

•    Serves as an intermediary between the executive, management, and associates.
•    Writes and routes confidential correspondence.
•    Screens, handles or distributes incoming phone calls and complaints.
•    Maintains confidential correspondence and general files.
•    Orders supplies.
•    Prepares and tracks budgets.
•    Coordinates travel plans.
•    Submits expense reports.
•    Compiles and distributes meeting minutes.
•    Compiles information for reports, documents and proposals.
•    Collates and assembles materials, makes arrangements for meetings/presentations.
•    Organize chart updates.
•    Prepares forms and reviews documentation for conformance with internal policies and procedures.
•    Utilizes various software packages such as spreadsheet, word processing, database and graphics to produce high quality reports, presentations and documents.
•    Research, verifies and prepares reports.
•    Creates and maintains databases.
•    Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures.

Minimum Requirements: 

Requires a HS diploma or equivalent and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Skills, Capabilities and Experiences: 

•    The ability to build relationships across the organization and partner with other Executive Assistants is strongly preferred.  
•    Skills in resolving conflicts and prioritizing tasks on behalf of the VP is preferred.  
•    Proven experience providing support to multiple executives distributed across various time zones is preferred.  
•    Exceptional strategic thinking, decision-making, problem-solving skills, and adaptability highly preferred. 
•    Experience interacting confidently with senior management and proven ability collaborating with cross-functional teams and coordinating efforts towards common goals strongly preferred. 
•    Excellent written, oral, presentation and interpersonal communication skills, strong executive presence with the proven ability to negotiate expectations between multiple parties highly preferred. 
•    Proficiency in Microsoft Office products, most notably in PowerPoint, Teams, Outlook, Excel and Word strongly preferred.
 

For candidates working in person or virtually in the below location(s), the salary* range for this specific position is $31.31 to $46.97.

Location: CHICAGO, IL

In addition to your salary, Elevance Health offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws.

* The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. 
 

Job Level:

Workshift:

Job Family:

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities – and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process should submit the following form: Accessibility Accommodation Request Form and a member of the team will be in contact. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.

NOTE: Workday keeps job postings active through 11:59:59 PM on the day before the listed end date. Example: If the end date is 3/13, the posting will automatically come down on 3/12 at 11:59:59 PM. In other words — the job is posted until 3/13, not through 3/13.