Executive Admin

You know the moment. It’s the first notes of that song you love, the intro to your favorite movie, or simply the sound of someone you love saying “hello.” It’s in these moments that sound matters most. 

At Bose, we believe sound is the most powerful force on earth. We’ve dedicated ourselves to improving it for nearly 60 years. And we’re passionate down to our bones about making whatever you’re listening to a little more magical. 

The Engineering team at Bose is a thriving, passionate, deeply skilled team of professionals from a broad range of disciplines and experiences, who share a common goal—to create products that provide transformative sound experiences.

Job Description

At Bose, Engineering is the beating heart of what we do, and when we’re at our best, we deliver products that use sound to deliver real benefits — benefits so fresh and unexpected people didn’t even realize they needed them, but once experienced say they can’t live without! We’ve spent decades working hard studying, advancing, and obsessing over the many technical fields that go into products: software, acoustics, psychoacoustics, electronics, transducers, and more. Today, we don’t just make outstanding products for people’s enjoyment — though we love it when that’s what they do. We make products that help people live better lives across the board: at work, at home, on the go; for health, learning, communication, sleep — and plenty more!

Bose Global R&D is at the heart of delivering products and services for our customers and realizing the Long Range Vision (LRV) for Bose. Bose Global R&D is looking for an experienced, upbeat, and creative Executive Administrator to support the Vice President of Engineering, Automotive Delivery.

Location: Framingham (hybrid 3 days onsite)

Job Responsibilities

• Manage calendars for VP of Engineering, Automotive Delivery and the Leadership team.
• Coordinate and schedule division-wide meetings and events.
• Assist with group announcements, communications, and PowerPoint presentations.
• Coordinate travel and complete expense reports on behalf of travelers.
• Welcome and on-board new team members.
• Manage administrative duties such as Ariba, SAP in support of the organization.
• Occasional support for special projects, or coordination of events

Required experience:

• You are known for being thorough, and for getting all the details right.
• Able to quickly connect the dots, you know how to champion cohesion and communication for a large team.
• You are comfortable navigating the highly sensitive and confidential work that is common at the executive level.
• You have mastery at Powerpoint and Excel.
• You can build memos and power point content for distribution
• You have excellent communications and Microsoft Office skills. 
• You effectively use your network to get stuff done on behalf of the division.
• You continuously look for ways to contribute, proactively assessing the needs of the business, offering assistance and support
• You take pride in being able to balance priorities and multi-task.
• You have experience with enterprise systems (SAP, Ariba, Workday, etc.) and can easily use the systems to get things done.
• You get happiness from helping others, and from making the organization run more efficiently.
• You help coordinate follow-up and check in with staff to ensure timelines are met.

Required skills:

• Minimum of 10 years of administrative experience supporting at the Executive and Leadership level.
• Ability to multi-task and drive projects and task to completion with minimal direction.
• Ability to build clear communications, excellent proofing skills.
• Outstanding Microsoft Office skills, including PowerPoint, Excel, Word and Outlook.
• Ariba/SAP experience. Shopping cart power user is a plus.
• Experience with other tools like SharePoint.

Bose is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or any other legally protected characteristics. The EEOC’s “Know Your Rights: Workplace discrimination is illegal” Poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf. Bose is committed to providing reasonable accommodations to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]. Please include "Application Accommodation Request" in the subject of the email.

Our goal is to create an atmosphere where every candidate feels supported and empowered in the interviewing process. Diversity and inclusion are integral to our success, and we believe that providing reasonable accommodation is not only a legal obligation but also a fundamental aspect of our commitment to being an employer of choice. We recognize that individuals may have different needs and requirements based on their abilities, and we provide reasonable accommodations to ensure ideal conditions are met during the application process.