Executive Admin, Operations

TechNexus Venture Collaborative (TechNexus) helps leading corporations and ambitious entrepreneurs work together to create new business models, revenue streams, products, and markets. A first-of-its-kind Venture Collaborative, TechNexus combines capital investment, incubation, and collaboration to provide an unfair advantage. Since 2007, TechNexus has accelerated business opportunities between dozens of leading corporations and more than 600 startups, and is among the most active venture investors in the US. For more information, please visit www.technexus.com.

We are looking for an experienced Executive Administrator to join our team and provide support across the Operation team. The ideal candidate is responsible for being the face of the organization from our collaboration center and managing operations and inflow of our community.

This role is 32 hours per week (M-F), onsite with full benefits.

Responsibilities:

• Provide excellent customer service to all visitors to the TechNexus space. Maintain interpersonal relationships with collaborators and all staff, greet guests as they arrive and help them to navigate the office.
• Supervising the flow of office deliveries, guests and/or vendors.
• Clean, organize, and maintain the reception area; keeping basic office supplies stocked and accessible to visitors; as well as reordering supplies when needed.
• Oversees inbound communication such as email and voicemail, as well as prioritizing all inbound requests.
• Facilitate and assist with the overall upkeep and organization of the office and kitchens, as well as the TechNexus conference space and board rooms. 
• Main point of contact for any daily building issues and requests. 
• Technical liaison, must understand how to perform simple technology and audio visual related tasks in support of our event space.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. 

Requirements:

• Excellent verbal and written communication skills; prior customer service experience a plus.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite, Canva and Google Suite software.

Experience:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.