The Role
Plan and execute B2B events and conferences: manage workback plans, cross-functional coordination, speaker and sponsor logistics, session operations, registration inputs, version control, recurring cadences, status updates, and post-event wrap-ups to ensure timely, on-brand delivery.
Summary Generated by Built In
● Build and manage event workback plans, trackers, and weekly task lists.
● Run internal coordination: capture action items, chase owners, unblock dependencies, and
keep timelines honest.
● Maintain a single source of truth: agenda versions, speaker tracker, sponsor deliverables
tracker, production requirements, and comms calendar.
● Host recurring cadence calls: set agenda, keep deliverables in check, document outcomes,
send crisp MoMs.
● Coordinate across internal teams: sales, partnerships, marketing, design, editorial, video,
product/tech, finance, and production.
● Translate “what we want” into “what needs doing” with owners, deadlines, and acceptance
criteria.
● Escalate early: flag risks, slippages, and decision gaps with options—not problems.
● Manage and track speaker outreach status and confirmations; manage calendars, logistics,
bios/headshots, and consent forms if required.
● Support session operations, coordinate rehearsals and tech checks (calendar, reminders,
readiness tracking).
● Track sponsor commitments and assets: logos, ad units, booth requirements, stage
mentions, session formats, lead capture.
● Ensure internal teams deliver sponsor outputs on time and on brand.
● Maintain version control of sponsor signage/creatives and approvals.
● Coordinate deliverables for landing pages, emailers, social posts, and creative deadlines
(execution by marketing/design teams).
● Manage registration ops inputs: FAQs, event info, access policies, etc.
● Maintain audience-facing accuracy across all touchpoints (timings, speaker names, venue
details).
● Weekly status updates: what’s done, what’s stuck, decisions needed, next milestones.
● Post-event wrap: collect learnings, update SOPs/templates, archive final docs.
Requirements
● 3–5 years in event coordination, programme ops, project management, or high-velocity
cross-functional roles.
● Strong project discipline: timelines, dependencies, meeting hygiene, follow-through. Has to
be organised, assertive, and detail-accurate.
● Excellent written communication: clear notes, crisp updates, confident stakeholder nudges.
● Comfortable with spreadsheets and documentation; strong version control instincts.
● Ability to work calmly under pressure; proactive escalation.
Tools: Google Workspace; Excel/Sheets; PM tools like Asana/Trello/Notion/Jira (any one is fine).
● Experience with conferences or B2B events, especially tech/startups.
● Basic familiarity with sponsor deliverables, registration flows, and content production
timelines.
● Comfort working with senior stakeholders and external partners.
● Familiarity in working on Webflow, Canva, Slides/PowerPoint.
Skills Required
- 3-5 years in event coordination, programme ops, project management, or high-velocity cross-functional roles.
- Strong project discipline: timelines, dependencies, meeting hygiene, follow-through.
- Organised, assertive, and detail-accurate.
- Excellent written communication: clear notes, crisp updates.
- Comfortable with spreadsheets and documentation; strong version control instincts.
- Ability to work calmly under pressure and proactively escalate.
- Experience with conferences or B2B events, especially tech/startups.
- Basic familiarity with sponsor deliverables, registration flows, and content production timelines.
- Comfort working with senior stakeholders and external partners.
- Familiarity with Webflow, Canva, Slides/PowerPoint.
- Familiarity with PM tools (Asana, Trello, Notion, Jira) and Google Workspace/Excel/Sheets.
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The Company
What We Do
Marketscope is a technology company specializing in the development and integration of Advanced Driver Assistance Systems (ADAS) and the scaling of production-grade AI/ML applications. The company focuses on AI platform engineering and product stacks, targeting strategic enterprise accounts and government sales, particularly within the Indian market, while expanding its reach into new international industries.
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