Driving operational efficacy and executive support, this part-time virtual position coordinates high-level administrative functions, executive logistics, and client communication. The role requires proactive management of complex diaries, travel arrangements, client documentation, and strategic business processes to ensure seamless daily operations.
Working 3 to 4 hours per day, the position manages end-to-end administrative logistics and client relationship workflows. Additional responsibility involves providing on-site operational and event support within the Johannesburg area as needed.
Executive Support & Operations: Manage complex executive diaries, business appointments, personal commitment coordination, travel planning, meeting schedules, and MBA timetable logistics.
Client Relationship Management: Act as the main administrative point of contact for client enquiries, booking confirmations, quotation generation, document coordination, contract issuance, and client record updates.
Financial Administration: Issue quotations, prepare invoices, monitor outstanding debtors, reconcile invoice statuses, maintain debtor reporting, and liaise directly with the external accountant and suppliers.
Operational Logistics: Coordinate production schedules, venue bookings, studio logistics, travel, accommodation, event logistics, and supplier timelines.
Business Administration & Strategy: Maintain electronic filing systems, contract registers, and databases; support operational planning, project coordination, workflow improvements, and standard operating procedure implementations.
On-Site Event Support: Provide ad-hoc, hands-on event assistance and operational coordination within the Johannesburg region as required.
Requirements
Based in or around Johannesburg to facilitate ad-hoc event assistance.
Proven track record in executive administrative support, diary management, or operational coordination.
Capacity to work 3 to 4 hours daily.
Strong organizational skills with experience managing financial administration, invoicing, and debtor follow-ups.
Benefits
Skills Required
- Based in or around Johannesburg to facilitate ad-hoc event assistance.
- Proven track record in executive administrative support, diary management, or operational coordination.
- Capacity to work 3 to 4 hours daily.
- Experience managing financial administration, invoicing, and debtor follow-ups.
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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