Events Assistant

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Marketing Team as an Events Assistant located in our Miami office.

We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate is a strong writer with a keen attention to detail who ensures efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent written and oral communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and strong problem-solving capabilities, we invite you to join our team.

This role will be based in our Miami Office. This role reports to the Director of Marketing.

Position Summary

The Events Assistant will work primarily with the Miami office to assist in coordinating all aspects of client-facing and internal events in the Florida region, while maintaining the highest standards of client service and event execution. The Events Assistant will be responsible for a range of duties, while working collaboratively with, and as an integral part of the global marketing and business development team.

Key Responsibilities

• Works with the Miami office marketing team to support attorney requests related to marketing and events
• Assists in the deployment of programs and events hosted/sponsored by the firm, such as teleconferences, webinars, seminars and other events, including the development and production of marketing materials and on-site logistics
• Staffs and supports client events
• Collaborates with creative services team to create ads for charitable events; submits ads to organizations upon approval
• Assists in distributing marketing materials, including name tags, signage, promotional items, etc.
• Assists with event database management and other administrative tasks
• Supports Miami regional marketing initiatives such as shareholder practice meetings, cross-marketing meetings or other office priorities
• Provides excellent client service to internal and external clients
• Collaborates with marketing and other business professionals throughout the firm across functions and teams
• Works on other projects as assigned

Qualifications

Skills & Competencies

• A self-starter and team player, able to accept direction, yet work independently
• Excellent prioritization and time management skills
• Outstanding interpersonal and communication skills, both written and oral
• Flexibility and adaptability in a fast-paced work environment
• Strong client-first work ethic
• Remain calm in the face of pressure
• Ability to effectively interface with all levels of personnel within the organization and with external clients
• A positive attitude, strong attention to detail and possesses excellent multi-tasking and organizational skills

Education & Prior Experience

• Bachelor’s degree is required
• Minimum 0-3 years marketing experience; legal or professional services marketing experience highly preferred

Technology

• Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel and Outlook required

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.