Events Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves

A multi-disciplinary Event Assistant supporting the events team, delivering day-to-day support to ensure the smooth running of events services and providing exceptional customer experience. You'll work collaboratively with the Client events team and Facilities team to successfully support all events, perform event room setups, coordinate with external contractors, and conduct quality audits of event spaces. This role requires working across the as part of a multiservice team supporting Events, Mailroom, Facilities and Moves, Adds and Changes (MAC) where needed.

Your day-to-day tasks will include:

• Working with the Client events team to ensure all events are successfully supported relating to Facilities as well as supporting the day-to-day running of the office
• Performing conference and event room furniture set-ups for meetings and events, and regularly working with external contractors such as cleaning, production crews and event hosts
• Assisting with the coordination and booking for internal events and carrying out daily quality audits of all event spaces, furniture and equipment
• Acting collaboratively with event hosts before, during and after events to solve problems and resolve spontaneous and unique situations
• Working with the Facilities team to ensure preventative and reactive tasks are completed within the Service Level Agreement (SLA) timeframe
• Giving appropriate and timely follow-ups to colleagues and customers in emails, task systems, social posts and face to face
• Working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors

Required Qualifications:

• High School Diploma or GED equivalent
• Flexible scheduling for early morning and evening event support; weekend support as event schedules require
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Direct experience or strong interest in facilities management and customer service
• Familiarity with computer equipment and programs (Word, Excel and Outlook)
• Good communication skills with ability to interact professionally with colleagues, contractors and customers
• Ability to work collaboratively as part of a team to solve problems with professionalism and service focused approach
• Ability to multi-task in a fast-paced environment.
• Be flexible to work according to the events requirements including evenings and weekends

Preferred Qualifications:

• Bachelor's degree
• Proficiency in Google Suites
• Experience keeping up to date with industry trends in facilities management
• Adaptability to work on requests and projects that may vary from day to day
• Previous experience working in event coordination or facilities support roles

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.