Description
Reports to
The Estimating Coordinator role will report to the Estimating Manager
Job Summary
Estimating Coordinator plays a critical role in supporting the estimating department by managing the administrative and coordination activities associated with the quotation process. This position is responsible for ensuring Requests for Quotation (RFQs) are accurately tracked from receipt through proposal submission, maintaining estimating documentation, coordinating contract reviews, and supporting communication between Estimating, Finance, and Project Management.The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while ensuring the accuracy and timeliness of estimating activities.
Responsibilities and Duties
- Monitor and manage the estimating department Requests for Quotation (RFQ) mailbox, ensuring all incoming Requests for Quotation are processed promptly.
- Maintain accurate quotation records within Estimating system, including due dates, schedule revisions, proposal submission dates, and project status updates.
- Process completed estimate packages by updating system records and organizing supporting documentation within the company document management system.
- Coordinate pre-bid meetings and follow-up discussions for large, complex, or multi-year quotation opportunities.
- Track active quotations and proactively communicate with estimators to ensure proposal deadlines are achieved.
- Monitor contract review progress with Finance and assist in coordinating approvals prior to quotation release.
- Prepare and distribute estimating performance metrics, including on-time quotation reports and workload summaries.
- Maintain organized electronic and physical estimating records, including quote archives and historical documentation.
- Coordinate the transfer of awarded projects to Administration for project setup and execution.
- Continuously identify opportunities to improve estimating workflows, documentation practices, and administrative processes.
- Support the estimating team with special projects and departmental initiatives as assigned.
Requirements
Qualifications
- High school diploma or equivalent.
- Associate's or Bachelor's degree preferred.
- Minimum of 2 years of administrative, estimating, project coordination, or related experience preferred.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Experience with Enterprise Resource Planning (ERP) or estimating software is preferred.
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects simultaneously while meeting deadlines.
- Self-motivated with the ability to work independently and collaboratively within a team environment.
Physical Requirements
- Typically sits, grasps items, and performs keyboarding for the regular operation of a computer.
- Stand, walk, bend, reach or otherwise move about regularly.
- Lift, move or otherwise transfer items up to 30 lbs. occasionally.
- Occasional exposure to typical manufacturing production physical hazards.
Skills Required
- High school diploma or equivalent
- College degree or 2-3 years of related experience
- Salesforce experience
- Proficient in Google Suite, Microsoft Word and Excel, and ability to edit PDF files
- Proficient computer and office equipment skills including copiers and scanners
- Exceptional written and verbal communication skills
- Superior organizational skills, detail oriented, high level of accuracy
- Self-motivated, ability to work independently
What We Do
Electrical Power Products (EP2) is a leading provider of engineered-to-order electrical power control and protection systems. The company specializes in designing, integrating, and manufacturing highly engineered control and relay panels, as well as modular, integrated control buildings. Serving utility, power generation, and industrial customers, EP2 focuses on delivering complete power management systems while maintaining high quality standards for its clients.
