The Role
Coordinates facility-level accounts payable, payroll documentation, employee benefits administration, time clock badges, invoices, approvals, month-end processing, and receptionist duties. Works with corporate support teams to ensure accurate and timely employee service processes. Supports benefits enrollment and updates for 401(k), FSA, and health insurance programs while completing administrative, reporting, record-keeping, and correspondence tasks.
Summary Generated by Built In
Employee Service Coordinator/Receptionist
Full Time Shift M-F 8a-4:30p
Wage: $19-$22/hr DOE
Lakeside Special Care Center, a Generations Healthcare is in search of an Employee Services Coordinator to join our team.
Full Time Shift M-F 8a-4:30p
Wage: $19-$22/hr DOE
Lakeside Special Care Center, a Generations Healthcare is in search of an Employee Services Coordinator to join our team.
Responsible for coordinating A/P, payroll, receptionist and benefits at the facility level as directed by Facility and Support Center. Working directly with the Corporate Support Center to ensure employee needs are being met in all areas pertaining to Employee Services and all vendor accounts are managed properly. Miscellaneous administrative duties assigned within the department included.
Essential Duties (include but are not limited to):
- Works directly with Support Center A/P department to ensure all facility A/P deadline and requirements are met.
- Anticipates and collects all facility-related invoices in a timely manner so that expenses are accounted for in the correct month.
- Coordinates necessary department head and Administrator approvals.
- Enters codes and batches all facility-related invoices to the Support Center.
- Completes month end checklist and ensures all recurring AP invoices have been received and processed before close.
- Verifies and submit paperwork relating to employee payroll; may complete some PAFs depending on transaction required.
- Issues and tracks employee time clock badges.
- Ensures timely and accurate reporting of payroll information to Support Center
- Facilitates paperwork relating to employee benefits during employee’s employment; refers questions to Support Center as needed.
- Assists in open enrollment for benefits programs to include 401(k), FSA, and health insurance.
- Assists in submission of all 401(k) and FSA additions and changes to Support Center.
Qualifications:
- Must possess, as a minimum, a high school diploma or GED.
- A/P, payroll and/or benefits experience strongly preferred
- Ability to work well with all levels within the organization and communicate effectively.
- Knowledge of office practices, technology applications and record-keeping and reporting systems; business correspondence; grammar, spelling and punctuation.
- Use of MS Office application programs; use of standard office equipment including telephones, calculators, copiers and facsimile equipment.
Benefits:
We offer a competitive compensation package, rewarding healthcare benefits and excellent career growth opportunities.
For more detailed information please visit www.lifegen.net.
The Company is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. The Company also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
Skills Required
- High school diploma or GED
- Accounts payable, payroll, and/or benefits experience
- Ability to work well with all organizational levels
- Effective communication skills
- Knowledge of office practices
- Knowledge of technology applications and record-keeping and reporting systems
- Knowledge of business correspondence, grammar, spelling, and punctuation
- Experience using Microsoft Office applications
- Ability to use standard office equipment, including telephones, calculators, copiers, and fax machines
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The Company
What We Do
Generations Healthcare provides compassionate skilled nursing care, rehabilitation, behavioral health, and related services across California. The organization operates more than 30 facilities with over 3,500 beds, serving older adults and other patients through a network of care homes and specialized programs. Its mission centers on delivering kind, competent, and compassionate care while supporting residents’ recovery, dignity, families, and quality of life.
