DOT Compliance Specialist

Job Summary: The DOT Compliance Specialist is responsible for ensuring company-wide compliance with Department of Transportation (DOT) regulations. This role involves monitoring driver qualification files, maintaining regulatory records, and collaborating cross-functionally to manage compliance-related processes. A successful candidate will be highly organized, adaptable, and capable of navigating sensitive compliance conversations.

Key Responsibilities:

• Regulatory Reporting & Filings
  • Manage recurring regulatory filings, including quarterly IFTA reports, annual IFTA certification, MCS‑150 biennial updates, UCR fee payments, and New York Highway Use Tax (and decal issuance).
  • Complete monthly Oregon Weight‑Mile Tax and Oregon Road Use Assessment Fee reports.
  • File Federal Highway Use Tax (2290) and maintain compliance with New Mexico Weight‑Distance Permit and Ontario CVOR renewals
• Fleet Licensing, Tags & Documentation
  • Oversee Washington and Tennessee IRP add/delete actions and annual renewals.
  • Process tag and title work for all new commercial motor vehicles, including IRP‑related submissions.
  • Add or remove IFTA/IRP tags as needed and reconcile Fuelman purchases for accurate reporting.
  • Ensure annual updates to MCS‑90 documentation and coordinate BOC‑3 agent filings.
  • Distribute updated insurance cards and certificates of insurance to branches each year.
• Compliance Review & Issue Resolution
  • Provide timely feedback to branches and drivers regarding roadside inspections and citations.
  • Submit DataQ challenges for violations or inspection inaccuracies when appropriate.
• Systems & Mileage Management
  • Oversee Samsara IFTA functions, including quarterly mileage reporting for IFTA‑tagged units.
• Cross‑Functional Support & Special Projects
  • Collaborate with Accounting, Fleet, Maintenance, Branch Admins, and Branch Leadership on compliance‑related needs.
  • Support acquisitions as needed, including IFTA decals, driver qualification setup, and regulatory onboarding.

Qualifications:

• Strong verbal and written communication skills.
• Proficient in Microsoft Excel.
• Highly organized and detail-oriented.
• Comfortable navigating regulatory complexities and difficult conversations.
• Able to adapt to changing priorities and collaborate across teams.
• Prior experience in DOT compliance, transportation, or logistics preferred.
• Familiarity with FMCSA regulations, Samsara, Supervision, and DISA reporting tools is a plus.
• Must possess valid driver’s license.
• Must pass drug test, fit for duty evaluation and background check.

Barnhart Offers:

• Competitive salary.
• Bonus program that pays for performance.
• 401K contributions matched up to 10% of pay.
• Insurance, paid time off and other benefits (details in interview).

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK – Barnhart has built teams that form one of our industry’s strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran

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