Documentation Specialist

Position:        

Documentation Specialist

Department: 

Quality Assurance

Supervisor: 

QA Engineer              

Location:        

Paola, KS

Classification:

Full-Time                  

Status:          

Non-Exempt

Date:              

May 26, 2022 

Job Summary:

Under the general direction of the QA Engineer, the Documentation Specialist is responsible for supporting all aspects of document control, both internally within our organization and with our customers. Document control will include distribution of formal documents; review, organization, and compilation of quality records; and other tasks to support the Quality Management System (QMS). 

Main Duties/Responsibilities:

• Demonstrate and instill the company’s core values in all aspects of the job.
• Ensure a safe working environment is maintained at all times by following and promoting safety policies and procedures
• In collaboration with other support functions, strive to do things right the first time.
• Review, revise, and maintain documentation processes and procedures.
• Work closely with Project Managers and Project Engineers to ensure contractual documentation obligations are met. 
• Expedite customers, suppliers, and internal personnel to ensure documentation flow supports the overall project schedules. 
• Process, record, distribute or submit, and file project transmittals and controlled documents. 
• Develop final data packages for projects (e.g., compiling, organizing, copying/scanning, etc.).
• Review and evaluate material test reports against purchase order requirements for acceptability.
• Prepare internal material test reports, certificates of conformity, and ASME Code data reports in a timely manner for the completion of each project.
• Assemble and retain working QA/QC files as documents are received from the different fabrication facilities.
• Issue and manage training to designated personnel in reference to various QMS documents, Engineering Standards, and industry Codes/Standards.
• Assist in the evaluation, selection, and management of any processes and/or software required to perform document control activities more effectively.
• Participate in general process improvements and initiatives.
• Perform various other documentation and administrative duties as needed.

Qualifications:

Any combination of education and experience providing the required skill and knowledge is qualifying. Typical qualifications would be equivalent to: 

Education/ Experience:

• High School Diploma required
• Associate’s degree is preferred

Skills:

• Excellent organizational skills
• Strong oral and written communication skills
• Good interpersonal communication skills
• Strong time management skills
• Good multi-tasking capabilities
• Ability to work independently with little direct supervision
• High proficiency with computers including Microsoft Office products and Adobe Acrobat Pro

Licenses:

• Valid driver’s license and proof of insurability required.

Special Requirements:

• Wears personal protective equipment as necessary

Working Conditions:

• Extensive periods of sitting and computer work

Safety Hazards:

• Moderate exposure to mechanical moving parts, electrical, and fire hazards in shop environment

OBSERVE ALL SAFETY PRACTICES

The above statements are intended to describe the general nature and level of the work being performed by the people holding this position and shall not be construed as a detailed description of all the work requirements that may be inherent in the job. Incumbents will follow any instructions, and perform any other related duties, as may be required.  

EOE/Veterans/Disabled