Document Specialist

Location:

Job ID:

Date Posted:

Company Name:

Profession (Job Category):

Job Schedule: 

Remote:

Job Description:

The opportunity:

Understand and apply project documentation and execution practices in accordance with internal project control standard procedures/instructions in system.

How you’ll make an impact:

• Ensure adherence to quality standards, create reports, and provide analysis using project document trackers.

• Should have experience in reading customer contracts and understand the project documentation requirements. Working knowledge with EMDS.

• After Customer Approval of project’s final documents, hand over the Project to After Sales Department.

• Create and control Tender Document List and Document Registers.

• Analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

• Organize the files in a folder structure in DMS. Proper follow-up with project team to submit the documents.

• Maintain the complete Project Documentation Status Tracker. Distribute the documents to various departments for Review & Approval.

• Proper follow-up with project team to transmit the documents. Create project specific transmittal templates & transmit documents through DMS to Customer.

• Communicate with Project Manager and Departments for Clarifications and Suggestions. Handling Customer commented/approved documents in DMS and informing Project team.

• Adding the documents into web-based database, for easy access for the members in different locations. Prepare the publishing documents packages for printing (hard copies), if needed.

• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines. 

• Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Non-Engineering i.e. A diploma or bachelor's/master’s degree, with 5 to 8 years of experience as a document controller.

• Proficiency in MS-Office Applications (Word, PPT and Excel).

• Strong communication skills in written and verbal (English).

• Capability to work with multi-cultural and multilingual users.

• Quick learner, Proactive, Self-Motivated, and Flexible.

• Proficiency in both spoken & written English language is required.