Document Management Spec I

Schedule:
Monday - Friday (40 hrs/wk)
8:00 AM - 5:00 PM

Department: Quality Systems & Support - 252

Primary Purpose:

Under general direction, the Document Management Specialist I is responsible for supporting ARUP’s processes related to document change control and management, off-site records storage, and ARUP’s electronic document management system according to established standards. Develops, edits, and revises corporate and department documents (as applicable) to meet established standards. May assist with document management system configuration and management. May develop and deliver training related to supported processes.

About ARUP:

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions:

Edits and formats documents according to ARUP style, including corporate and applicable department policies, processes, and procedures.

Supports and facilitates processes/meetings for document change control, approval, and periodic review.

Supports processes for off-site storage of ARUP records, as required.

Reviews, updates, and maintains documents supporting processes for off-site records storage and document change control and management, as necessary, to support compliance with applicable standards and internal practices.

Updates and conducts training related to off-site records storage and document change control and management processes.

Provides document writing instruction and support, based on established guidelines, to ARUP departments and teams, as needed.

Supports basic configuration, management, and administration of ARUP’s electronic document management system.

Works with functional groups to ensure groups are adequately trained on ARUP’s document change control and management requirements.

Interacts with internal customers regarding ARUP’s processes for off-site records storage and document change control and management.

Supports development and writing of documents, as needed.

Other duties as assigned.

Physical and Other Requirements:

Stooping: Bending body downward and forward by bending spine at the waist.

Reaching: Extending hand(s) and arm(s) in any direction.

Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.

Communicate: Frequently communicate with others.

PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies. 

ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  

Qualifications Education Required Bachelor's Degree or better. Experience Required One (1) year experience with document management or technical writing Demonstrates command of English grammar and attention to detail Preferred Bachelor’s degree in English or a related discipline Two (2) years of experience in a laboratory medicine or other regulated environment Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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