The Role
The Document Controller manages and archives project-related documents, ensuring version control and compliance with project protocols and global standards.
Summary Generated by Built In
About the Company
At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
Role Description
The Document Controller is responsible for the systematic management, distribution, and archiving of all project-related documentation. They ensure that the most current versions of drawings, specifications, contracts, and technical reports are available to internal teams and external stakeholders. This role maintains the integrity of the Common Data Environment (CDE) and ensures that all information workflows comply with global brand standards and project protocols.
Core Scope
- Lead the implementation and maintenance of the project’s document control system and Common Data Environment (CDE).
- Manage the review and approval cycles for technical submittals, RFIs (Requests for Information), and design deliverables (Concept to IFC).
- Ensure rigorous version control to prevent the use of obsolete drawings or documents on-site or by consultants.
- Generate regular status reports on document turnaround times, pending approvals, and submittal registers for MIS reporting.
- Administer user access, folder structures, and metadata tagging in accordance with ISO 19650 or project-specific standards.
- Consolidate and audit all "As-Built" documentation and commissioning records for final handover to Facilities Management (FM).
Key Asks
- CAN-DO attitude and GTD (Get Things Done) mindset.
- Ensure 100% accuracy in document filing and distribution to avoid technical errors on-site.
- Maintain zero tolerance for undocumented decisions or unrecorded design changes.
- Enforce strict turnaround times for document reviews across all stakeholders.
Educational Qualifications & Experience
Related Diploma, Certificate or Degree.
Min: 5 Years Max: 8+ Years.
Languages Required: English.
Computer and Software Proficiency
- CDE Platforms (Aconex, BIM 360, Procore, or similar)
- AutoCAD.
- Knowledge of BIM standards (e.g., ISO 19650, PAS 1192) and LOD specifications.
- MS Project.
- Advanced MS Office (Excel, Word).
Why Join Flow?
Exciting growth opportunity: Be part of a fast-growing company shaping the future of residential living in the Middle East.
Competitive compensation & benefits.
A chance to make an impact: Help build a vibrant international community and redefine what it means to call Flow home.
If you have the energy, talent, and work ethic to thrive in this role, we want to hear from you! Apply now and be part of Flow’s success story!
Skills Required
- 5 to 8 years of experience in document control or a related field
- Diploma, Certificate or Degree in a related field
- Proficiency in CDE Platforms (Aconex, BIM 360, Procore)
- Proficiency in AutoCAD and MS Project
- Knowledge of BIM standards and LOD specifications
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The Company
What We Do
Flow solves the complexity of fund infrastructure. We connect information across investors, providers, investments and systems to realize our mission of empowering thought. Powered by dynamic tools and human centric interfaces, our cross platform SaaS technology networks and adapts to the myriad of ways funds operate to optimize productivity and increase time invested into making decisions. By bringing Flow to the $10 Trillion alternative asset market, we are able to increase the speed of decisions, the speed of capital and the speed of growth that serve as the lifeblood for all market based economies.
