Document Controller

Job Description SummaryThe Project Document Controller manages project documentation deliverables by utilizing the comprehensive document control and management system.
The Candidate will follow the Lead of APAC DCC Specialist to define and implement a document control process based on GE Vernova APAC rules and policies and customize for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System.
The Candidate will own and maintain the Project Master Document List (MDL) which is the governing instrument for the process.
The Candidate is the single point of contact with customers, suppliers & stakeholders for contractual technical document transmittal & all necessary liaison for the completion of the Project.
The Candidate will also work in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partner subcontractors and suppliers in providing the necessary administrative & executive support.

Job Description

Essential Responsibilities

• Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems and Customer Portal like Aconex, Asite, PIMS etc.)
• Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
• Prepare transmittal with defined deliverables list & submission dates.
• Check and submit documents to customer & thereafter check that the submission status is integrated (for information/approval).
• Track customer comments and answers, along with document resubmission.
• Manage customer return status of project documentation within the stipulated timeframe.
• Record all necessary document receipts.
• This role requires experience in documentation handling and related software systems.
• Significant and relevant experience in documentation management on large projects (volume of thousands of documents) is expected.
• Will work accordingly to the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.

• EHS: Execute with zero accident and without damage to the environment.

In addition to this, you will also be responsible for (but not limited to):

• Supporting Project Management Team in creating & receiving POs in SAP

• Performing addition administrative duties necessary for the smooth execution of the duration of the entire Project.
• Meeting Project & Documentation submission Contractual timeline.

Qualifications / Requirements

• The most suitable candidate will possess a formal qualification in administration or Engineering.
• Proven experience in document control, preferably within the engineering, construction, or procurement industries.
• Ability to manage multiple projects and collaborate effectively with cross-functional teams.
• Strong communication and interpersonal skills to liaise with internal and external stakeholders.
• General knowledge of engineering technical terms and understanding of engineering processes, industry standards and compliance requirements.
• Proficiency in the following software: Microsoft Office package (Word, Excel, Powerpoint), CAD/AUTOCAD (basic level), Adobe Acrobat Professional, Nitro Pro or similar.
• Proficient in SAP, Teams folder and Box Drive.
• Excellent organizational skills, Quality oriented, Structured and attention to detail, time management skills.
• Processes good communication skills & fluency in English.
• Ability to grasp complex processes and structures.

Desired Characteristics

• Strong oral and written communication skills.
• Demonstrated ability to analyze and resolve problems.
• Ability to document, plan, strategize, and execute programs.
• Established project management skills.

As GE Vernova is a global organization, working across different time zones, and monitoring, reading and responding to contact outside normal working hours can be expected.

Additional Information