Document Controller

The Document Controller processes, distributes, tracks, and maintains project documentation throughout the document lifecycle. The position maintains accurate document information and coordinates with project teams to ensure documentation is properly controlled, distributed, and available when needed.

DUTIES

1. Processes and distributes engineering, vendor, customer, and project documents, including document routings and submittals.
2. Maintains document metadata, revisions, lifecycle statuses, and distribution requirements.
3. Prepares and issues internal and external transmittals.
4. Maintains document registers and status reports.
5. Coordinates with Project Engineers, Project Managers, vendors, and other stakeholders.
6. Reviews documentation for completeness, accuracy, and compliance with established document control requirements.
7. Supports PLM, InEight, SharePoint, Excel, and other approved document-management systems.
8. Performs document consolidation and supports document review activities.
9. Monitors document workflows and follows up on outstanding reviews, approvals, and required actions.
10. Performs other duties as required.

QUALIFICATIONS

1. Associates degree or High School diploma or equivalent required with relevant work experience under document control and/or data entry experience
2. Solid written and verbal communication
3. Organized and detail oriented with strong follow-up skills to manage large volumes of documentation. Ability to understand priorities.
4. Quality and timely decision making. Conflict management.
5. Must be able to learn various software applications. For example, familiarity with PLM system is highly desirable.
6. Must demonstrate proficiency in computer skills and Microsoft Outlook, Word, Excel, etc.