IOTA GROUP is an international engineering and services company supporting major players in the energy, oil & gas, infrastructure, and industrial sectors. We provide technical expertise and project support through experienced consultants across complex international environments.
We are currently looking for a Document controller to support a major Oil & Gas project, based in Istanbul / Türkiye.
Job DescriptionMain Responsibilities
Document Control & EDMS Management
Use New PRODOM for all day-to-day document control activities, including document registration, integration of contractor-issued documents, registration of transmittal sheets, creation and launch of review workflows, and maintenance of the related distribution matrix.
Follow up and expedite the document review and approval process, consolidate comments, prepare outgoing transmittals, and transmit reviewed documentation back to contractors.
Liaise with the Lead Document Controller regarding system configuration, technical issues, bugs and maintenance of the Company EDMS (New PRODOM).
Provide training and support to Project personnel on the use of EDMS tools and New PRODOM.
Documentation Quality & Compliance
Perform quality checks on contractor documentation and ensure timely review, validation and approval.
Verify the compliance of contractor-issued documents with Project specifications, Company standards and document control requirements, using dedicated automated checking tools where applicable.
Identify and comment on non-conformities and reject documents when required.
Continuously review Project documentation to ensure compliance with applicable standards regarding document numbering, templates, graphic charts, symbols, formatting and document quality.
Maintain a good knowledge of Company Specifications (GS/GR), GPI Iraq Project procedures and Corporate procedures related to Documentation Management and ensure their proper application.
Coordination, Reporting & Project Support
Report regularly to the Document Control Lead, providing clear visibility on progress, pending actions, bottlenecks and areas of concern.
Coordinate with other Project Departments as required for the management of technical documentation, correspondence and document workflows.
Provide support to the overall Project Team on all matters related to document control and documentation management.
H3SE & Confidentiality
Adopt and demonstrate exemplary behavior regarding H3SE, ensuring that all applicable H3SE rules, procedures and requirements are properly implemented within the area of responsibility.
Maintain strict confidentiality in all documentation management activities, particularly during the tendering phase and throughout the entire duration of the Project.
Professional Experience
Minimum 6 years of professional experience, including at least 3 years in Document Control within Oil & Gas EPC projects or major infrastructure projects.
Proven experience in managing the full lifecycle of technical and project documentation, from receipt and review through approval, distribution, transmittal and archiving.
Document Control & Coordination Skills
Strong knowledge of Document Control processes, EDMS workflows and document management practices.
Demonstrated ability to coordinate document flows between contractors, project teams and key stakeholders.
Experience in resource planning, prioritization and decision-making within a project environment.
Ability to manage high volumes of documentation, follow up on deadlines and ensure timely review and validation
Languages
Fluency in English is mandatory, both written and spoken.
Place of work (City & country ) : Istanbul / Türkiye
Working Schedule : Resident 5 days per working week
Starting date : October 2026
Duration of the mission : 12 months + 12 Months Extension
Contractual scheme : Turkish Employment Contract
Skills Required
- Minimum 6 years of professional experience
- At least 3 years of Document Control experience within Oil & Gas EPC projects or major infrastructure projects
- Experience managing the full lifecycle of technical and project documentation, including receipt, review, approval, distribution, transmittal, and archiving
- Strong knowledge of Document Control processes, EDMS workflows, and document management practices
- Ability to coordinate document flows between contractors, project teams, and key stakeholders
- Experience in resource planning, prioritization, and decision-making within a project environment
- Ability to manage high volumes of documentation, follow up on deadlines, and ensure timely review and validation
- Fluency in English, written and spoken
What We Do
IOTA Group is a global leader in workforce deployment and Employer of Record (EOR) services with over 40 years of expertise. Based in Switzerland, the company specializes in recruitment, staffing, and global mobility solutions, providing international integration expertise and tailored project support for complex cross-border deployments, particularly within the energy, oil and gas, and industrial sectors.
