Document Controller

HMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence.
 
HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries.  For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future. 

At HMH we value our employees. We offer exciting job opportunities that will give you the opportunity to grow in your role and give you the professional development you deserve. In addition to competitive pay and benefits, you will join a casual and inclusive work environment. Our environment is based on respect and having a good day at work, so you can expect to join a knowledgeable, global team who help each other to succeed.

Level at which the business support employee continues to develop skills through formal training or work experience

Document Control & Quality Documentation Management

• Perform Document Controller functions, including the compilation, review, maintenance, and distribution of project databooks and quality documentation packages.
• Create, update, and manage Certificates of Conformance (CoC), material certificates, inspection reports, and other quality-related records.
• Ensure accurate filing, version control, retrieval, and archiving of controlled documents in accordance with company and customer requirements.
• Support document traceability and compliance by maintaining organized and readily accessible records.

Project Administration & Coordination

• Provide administrative support for project execution activities, including the preparation and maintenance of job packs.
• Retrieve engineering drawings, technical specifications, and other project-related documentation from internal systems.
• Upload and manage project documentation on supplier portals, ensuring accuracy, completeness, and compliance with submission requirements.
• Coordinate with internal stakeholders to support document flow and project milestones.

Office Administration & Financial Processing

• Manage administrative processes relating to indirect Purchase Orders (POs), including creation, monitoring & processing of supplier invoices in a timely manner.
• Liaise with Finance, Procurement, and Goods/Services Receiving teams to resolve invoice discrepancies and support payment processing.
• Maintain accurate records of purchases, expenditures, and supporting documentation.

Quality Assurance Administration

• Support the Quality Assurance function through the maintenance of the organization's Quality Management System (QMS) documentation.
• Assist in the review, update, distribution, and archival of procedures, work instructions, forms, and quality records.
• Ensure documentation remains current, compliant, and aligned with internal standards.

Education: Diploma

Experience: Minimum 2 years of relevant experience

Skills and Abilities:

Familiarity with engineering drawings, reports and databooks. Office applications proficiency. Experience with SAP is a strong advantage. Demonstrated established skills to perform a range of routine activities. Good communication skills to exchange straightforward information.