The Role
Manage project correspondence and document filing, numbering, tracking, storage, retrieval, and registration in the EDMS according to quality procedures. Coordinate deliverables and urgent correspondence with consultants, contractors, government agencies, stakeholders, and project teams. Maintain shared-folder records, follow up on hardcopy submissions, report EDMS issues to headquarters, and provide general administrative support at the project site.
Summary Generated by Built In
Responsibilities
- Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents. That includes numbering, sorting, filing, storing, and retrieving the documents.
- To receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, registering into EDMS system, handling, and storage of all incoming and outgoing documents in accordance with the Project Quality Plan (PQP) procedures.
- Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussion as necessary
- Maintain and update details of document in the “Share Folder”
- Coordinate all correspondences which require urgent attention especially in the absence of the immediate superior.
- To follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
- Carry out general administrative duties.
- To assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
- To assist project team on any administrative matter.
Requirements
- Minimum 3 years of relevant working experience.
- Minimum Diploma in Public Administration or a related field.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
- Able to work independently with minimal supervision and guidance.
- Willing to be based at project site office.
Skills Required
- Minimum 3 years of relevant working experience
- Minimum Diploma in Public Administration or a related field
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
- Experience in project document control and Electronic Document Management Systems (EDMS)
- Ability to work independently with minimal supervision and guidance
- Willingness to be based at the project site office
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Edgenta Mediserve Sdn Bhd provides comprehensive hospital support services (HSS) to government hospitals and healthcare institutions in Malaysia. Its core business involves the provision of clinical waste management, cleansing services, linen and laundry, and specialized facilities and biomedical engineering maintenance, aimed at ensuring safe and efficient operational management of healthcare facilities.
