Baker Hughes

Document controller – Projects and Execution

Reposted 17 Days Ago

Be an Early Applicant

2 Locations

In-Office

Mid level

Energy

The Role

Manage project document lifecycle: assign numbers, control revisions, maintain registers, distribute transmittals, compile hard-copy packages, liaise with vendors and internal teams to ensure timely, accurate submission and traceability.

Summary Generated by Built In

Document controller – Projects and Execution

Are you interested in joining Document Controller Team?

Partner with the best
The Document controller is a back-end support role that functions within the Projects team and is responsible for smooth flow of the order documents by creating, compiling & submitting critical documents to our customers.

As a Document controller – Projects and Execution you will be responsible for:

Preparing and maintaining the Vendor Document Register (VDR) and Supplier Document Register (SDR) for project documentation tracking.
Assigning document numbers to internally generated documents and incoming vendor/customer documents in accordance with established procedures.
Receiving, recording, and distributing documents internally and externally through controlled transmittals as per the approved document distribution matrix. Manage document numbering, version control, and document retrieval systems.
Ensuring timely and accurate management of all internal and external documents, maintaining proper quality standards and revision control. Monitor document turnaround times and follow up on pending approvals.
Coordinating with Engineering, Quality Control, Procurement, and Project teams to ensure all documents are reviewed, approved, and submitted within the stipulated timelines. Track customer comments & prepare customer resolution sheets for internal distribution.
Verifying document accuracy prior to submission, ensuring correct file names, revision numbers, document status, and transmittal details to avoid discrepancies.
Ensuring that only the latest approved revisions of documents and drawings are issued to relevant stakeholders for execution, reference, and record purposes. Develop, maintain, and regularly update the Project Document Control Register to facilitate effective document tracking and reporting.
Managing and monitor the complete document lifecycle, ensuring proper recording, filing, and traceability across all departments.
Compiling, printing, and maintaining hard-copy documentation packages, including Final Data Books and Manufacturing Record Books (MRBs) for project orders. Coordinate with customers and internal departments to achieve timely approval and closure of final project documentation.
Liaising with vendors and subcontractors to obtain required documentation and arrange complete hard-copy document sets as per contractual requirements. Arrange dispatch and courier of approved documentation packages to client offices and project sites in accordance with project specifications and delivery schedules.

Fuel your passion

Have a Bachelor's Degree or Diploma in Engineering, Business Administration, or related field.
Have 2–5 years of experience in document control, preferably in manufacturing, engineering, oil & gas, EPC, or construction industries.
Have a Knowledge of ISO 9001 documentation requirements is preferred.
Have a Strong knowledge of document control procedures and quality management systems.
Be Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Have experience with Document Management Systems (DMS), EDMS, or ERP software.
Have excellent organizational and communication skills.
Be Attention to detail and accuracy.
Have ability to work under pressure and meet project deadlines.
Have sincere dedication to the best interests of the company, its customers and employees
Have Willingness to take ownership of task and drive other departments to accomplish same to satisfy customer requirements
Have a Quality, accuracy and safety oriented  Ability to stay on task and manage time efficiently to meet deadlines.
Have Positive attitude and ability to work well with others, including peers, members of management.
Be professional and thorough verbal and written communication

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

Contemporary work-life balance policies and wellbeing activities
Comprehensive private medical care options
Safety net of life insurance and disability programs
Tailored financial programs
Additional elected or voluntary benefits

The Baker Hughes internal title for this role is: Project Management Professional - Document Mgmt

Skills Required

Bachelor's Degree or Diploma in Engineering, Business Administration, or related field
2-5 years of experience in document control (preferably in manufacturing, engineering, oil & gas, EPC, or construction)
Knowledge of ISO 9001 documentation requirements
Strong knowledge of document control procedures and quality management systems
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Experience with Document Management Systems (DMS), EDMS, or ERP software
Excellent organizational and communication skills
Attention to detail and accuracy
Ability to work under pressure and meet project deadlines
Willingness to take ownership of tasks and drive other departments to meet requirements
Professional and thorough verbal and written communication

Baker Hughes Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baker Hughes and has not been reviewed or approved by Baker Hughes.

Retirement Support — Feedback suggests retirement contributions combine automatic employer funding with a dollar‑for‑dollar match, with immediate vesting on the match. This structure can meaningfully increase savings for employees who participate consistently.
Equity Value & Accessibility — Feedback suggests a discounted employee stock purchase program with regular purchase periods and no brokerage fees provides accessible ownership upside. Program parameters are clearly laid out through the benefits hub and plan materials.
Leave & Time Off Breadth — Feedback suggests exempt staff have flexible, manager‑approved time off while non‑exempt employees accrue vacation and receive paid personal time. Company‑paid holidays and paid parental leave further broaden time‑away options.