Document Controller (with Procore / Acconex Experience) in Rayong / Chonburi

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Industry Focus: Commercial construction, infrastructure projects, or large-scale developments requiring sophisticated document management systems and seamless stakeholder coordination through digital platforms.

 Location: Rayong/Chonburi

Job Description:

 Position Overview: Seeking an experienced Document Controller to establish and manage comprehensive document control systems using Procore and other digital platforms. Must demonstrate expertise in creating efficient workflows, maintaining document integrity, and ensuring seamless information flow across project stakeholders.

Key Responsibilities:

• Digital Platform Management - Configure, customize, and manage Procore document management system including folder structures, permissions, and workflow automation

• Workflow Development - Design and implement document workflows for submittals, RFIs, change orders, drawing revisions, and project correspondence using Procore's workflow tools

• Document Administration - Maintain master document registers, version control, and distribution logs ensuring all project stakeholders have access to current information

• Submittal Management - Process construction submittals through Procore including routing, tracking, approval workflows, and compliance verification

• Drawing Control - Manage design drawings, specifications, and revisions ensuring proper version control and distribution to field personnel and subcontractors

• RFI Coordination - Administer Request for Information processes using Procore's RFI tool, track response times, and ensure timely resolution

• Change Order Processing - Facilitate change order workflows including documentation, approvals, and cost tracking through integrated project management systems

• Quality Control - Establish quality assurance procedures for document accuracy, completeness, and compliance with project standards and client requirements

• Training & Support - Train project team members and subcontractors on Procore usage, document management procedures, and workflow processes

• Reporting & Analytics - Generate document management reports, workflow performance metrics, and project documentation status using Procore's reporting capabilities

• System Integration - Coordinate document management with other project platforms including BIM software, scheduling tools, and accounting systems

• Archive Management - Maintain project archives, ensure document retention compliance, and facilitate project closeout documentation

• Mobile Access Coordination - Ensure field personnel have mobile access to current documents through Procore's mobile applications

• Compliance Monitoring - Monitor document management compliance with contract requirements, regulatory standards, and company policies

Required Qualifications:

• Platform Experience – Minimum 4+ years document control experience with Procore or similar platforms (PlanGrid, Autodesk Construction Cloud, Aconex)

• Construction Knowledge - Fair understanding of construction documentation including drawings, specifications, submittals, and project correspondence

• Technical Skills - Proficiency in document management systems, cloud platforms, and integration with project management software

• Process Improvement - Experience optimizing document control processes and implementing efficiency improvements

• Training Abilities - Demonstrated ability to train teams and create user documentation for digital platforms

Preferred Qualifications:

• Procore certification or other construction technology platform certifications

• Experience with BIM coordination and model-based document management

• Knowledge of ISO 9001 quality management systems • Advanced Excel skills and database management experience

• Experience with multiple document management platforms (Aconex, PlanGrid, SharePoint)

Technical Proficiencies:

• Procore project management suite (submittals, RFIs, drawings, correspondence) • Document scanning, OCR, and digital archiving systems

• Microsoft Office Suite integration with construction platforms

• Cloud storage systems and permission management • Mobile device management for field documentation access

• API integrations and data export/import procedures

Additional Responsibilities:

• Coordinate with legal and compliance teams for document retention requirements • Manage external consultant and vendor access to project documentation

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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