The Role
Manage project document filing, registration, tracking, and retrieval via EDMS. Coordinate correspondence with stakeholders, maintain shared folders, assist site document controllers, perform administrative duties, and ensure compliance with Project Quality Plan.
Summary Generated by Built In
Responsibilities
- Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents. That includes numbering, sorting, filing, storing, and retrieving the documents.
- To receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, registering into EDMS system, handling, and storage of all incoming and outgoing documents in accordance with the Project Quality Plan (PQP) procedures.
- Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussion as necessary
- Maintain and update details of document in the “Share Folder”
- Coordinate all correspondences which require urgent attention especially in the absence of the immediate superior.
- To follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
- Carry out general administrative duties.
- To assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
- To assist project team on any administrative matter.
Requirements
- Minimum 3 years of relevant working experience.
- Minimum Diploma in Public Administration or a related field.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
- Able to work independently with minimal supervision and guidance.
- Willing to be based at project site office.
Remarks: Contract position for 2 years, renewable subject to performance and project requirements.
Skills Required
- Minimum 3 years of relevant working experience.
- Diploma in Public Administration or a related field.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Experience in project document control and Electronic Document Management System (EDMS).
- Able to work independently with minimal supervision and guidance.
- Willing to be based at project site office.
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The Company
What We Do
Edgenta Mediserve Sdn Bhd provides comprehensive hospital support services (HSS) to government hospitals and healthcare institutions in Malaysia. Its core business involves the provision of clinical waste management, cleansing services, linen and laundry, and specialized facilities and biomedical engineering maintenance, aimed at ensuring safe and efficient operational management of healthcare facilities.
