The Role
Leads the firm’s litigation docketing department, overseeing daily operations, staff supervision, data accuracy, audits, compliance, reporting, and process improvements. Advises attorneys and staff on nationwide docketing procedures, monitors court-rule changes, coordinates with IT and vendors, manages projects, and develops docketing standards and best practices. Requires substantial litigation docketing experience, knowledge of civil procedures across jurisdictions, and familiarity with docketing and court-filing systems.
Summary Generated by Built In
Job Summary & Responsibilities
Serves as the subject matter expert on docketing procedures and is responsible for leading, managing, and supervising the Firm's litigation docketing activities.
Manage and oversee the daily operations of the docketing department, including setting performance expectations and measurements.
Ensure accurate and timely entry of all docketing information into the firm's docketing system.
Respond to questions from attorneys and staff regarding procedural aspects of docketing nationwide.
Conduct regular audits of the docketing system to ensure accuracy and compliance.
Develop and implement docketing procedures and best practices. Regularly recommends and implements process improvements and changes to increase efficiency and improve service levels.
Partners with internal and external subject matter experts to update docketing standards.
Stay updated on changes in court rules and procedures; summarize and communicate with docketing and legal teams.
Establish and maintain effective working relationships with technology and services vendors.
Serve as an escalation point for the team, and act as a liaison to IT and outside vendors on litigation docketing matters and processes.
Train and supervise docketing staff, providing guidance and support as needed.
Generate reports and provide updates on docketing activities and compliance.
Manages large projects and carries project through to completion with infrequent direction. Makes management decisions necessary to complete projects.
Uses excellent verbal, written and communication skills, and is courteous and professional at all times.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Operates office equipment such as PC's, phones, calculators and photocopy machines.
Maintains a neat and orderly workplace.
Follows adequate safety procedures while carrying out all duties.
Preferred QualificationsBachelor's degree from a four-year college or university; minimum four to six years litigation docketing experience, OR equivalent combination of education and experience.
Familiar with BEC Docket Enterprise or comparable docket software.
Solid working knowledge of state and federal databases including PACER, File & Serve Xpress, ECFx, and a proficient understanding of civil practice law and procedures across multiple jurisdictions and states.
Proficient understanding of civil practice law and procedures across multiple jurisdictions and states.
High level of attention to detail and advanced problem-solving skills.
Ability to communicate effectively, both orally and in writing, and the ability to provide quality service primarily to internal contacts at all position levels.Ensure accurate and timely entry of all docketing information into the firm's docketing system.
Respond to questions from attorneys and staff regarding procedural aspects of docketing nationwide.
Conduct regular audits of the docketing system to ensure accuracy and compliance.
Develop and implement docketing procedures and best practices. Regularly recommends and implements process improvements and changes to increase efficiency and improve service levels.
Partners with internal and external subject matter experts to update docketing standards.
Stay updated on changes in court rules and procedures; summarize and communicate with docketing and legal teams.
Establish and maintain effective working relationships with technology and services vendors.
Serve as an escalation point for the team, and act as a liaison to IT and outside vendors on litigation docketing matters and processes.
Train and supervise docketing staff, providing guidance and support as needed.
Generate reports and provide updates on docketing activities and compliance.
Manages large projects and carries project through to completion with infrequent direction. Makes management decisions necessary to complete projects.
Uses excellent verbal, written and communication skills, and is courteous and professional at all times.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Operates office equipment such as PC's, phones, calculators and photocopy machines.
Maintains a neat and orderly workplace.
Follows adequate safety procedures while carrying out all duties.
Skills Required
- Four to six years of litigation docketing experience, or an equivalent combination of education and experience
- Bachelor’s degree from a four-year college or university, or equivalent education and experience
- Familiarity with BEC Docket Enterprise or comparable docketing software
- Working knowledge of state and federal databases, including PACER, File & Serve Xpress, and ECFx
- Proficient understanding of civil practice law and procedures across multiple jurisdictions and states
- High attention to detail and advanced problem-solving skills
- Effective oral and written communication skills
- Ability to provide quality service to internal contacts at all organizational levels
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The Company
What We Do
Shook, Hardy & Bacon is a prominent trial and litigation firm serving health, science, and technology companies. The firm is known for its expertise in complex legal issues, including class actions, mass torts, and product liability. With a commitment to diversity, inclusion, and professional development, Shook provides comprehensive legal services and trial advocacy, helping clients navigate high-stakes legal challenges through a science-based approach to litigation.
