Distribution Administrator

Position Title: Distribution Administrator
Position Type: Regular - Full-Time
Requisition ID: 40053
In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.
About the role.
We are seeking a detail-oriented and proactive Distribution Administrator to join our New Zealand team. Based in Timaru (preferred) or Hastings, you will work closely with the Australia and New Zealand (ANZ) Supply Chain team - supporting seamless distribution operations and enabling financial and compliance accuracy across freight and cold storage activities.
You'll play a central role in coordinating truck and container movements, preparing export documentation, processing invoices, supporting end-of-month reconciliations, and driving continuous improvement in our fast-paced environment. This role requires a collaborative mindset, strong stakeholder engagement, and the ability to prioritise competing demands.
What you'll be doing.

• Monitor and record truck and container movements, manage transport scheduling in real time, and coordinate with cold store staff.
• Rapidly respond to delays and provide status updates to stakeholders across ANZ.
• Liaise with 3PL warehouses, transport providers, and vendors, ensuring smooth operations and effective communications.
• Process invoices, resolve queries, and reconcile transactions in SAP and invoice processing system, maintaining accurate records and prompt payment flows.
• Prepare export documentation (including MPI certifications) as directed.
• Support domestic and inter-company order entry in SAP, including transport bookings.
• Assist with end-of-month processes, audits, and compliance with Chain of Responsibility (CoR) requirements.
• Report delivery metrics, support meetings with transport partners, and drive continuous improvement.
• Maintain accurate inventory records through regular cycle counts and stocktakes.

What you'll need to be successful.

• Experience in supply chain, logistics, or warehousing highly regarded but not essential.
• Experience in SAP, Oracle, WMS, MS Excel; Power BI preferred but not essential.
• Strong knowledge of transport compliance, CoR, and relevant NZ legislative requirements.
• Exceptional time management, organisational skills, and attention to detail.
• Demonstrated ability to prioritise, problem-solve, and work collaboratively across geographically diverse and cross-functional teams.
• Adaptability and a proactive, solutions-focused mindset.

About the team.
Reporting to the NZ Supply Chain Operations Manager, you will work closely with the ANZ Supply Chain team, as well as with transport carriers, cold store partners, and vendors. Our culture prioritises teamwork, operational excellence, proactive communication, and continuous improvement.
About McCain.
Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.
Leadership principles.
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.
The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.
#LI-IT1, #LI-Hybrid
*We've got this covered! No external agency support required and unsolicited CVs will not be considered.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applicable. You can understand how your personal information is being handled here .
Job Family: Supply Chain & Logistics
Division: ANZ
Department: NZ Operations
Location(s): NZ - New Zealand : Canterbury : Timaru || NZ - New Zealand : Hawke's Bay : Hastings
Company: McCain Foods (NZ) Limited