Disbursement Coordinator

WHAT WE'RE LOOKING FOR

Berkshire Hathaway Homestate Companies, Workers Compensation Division, has an opening for a Disbursement Coordinator to join our Accounting team! This individual is responsible for administering the disbursement of funds within the organization, ensuring accurate and timely payments, as well as maintaining financial records and supporting overall financial operations. Additionally, the Disbursement Coordinator assists with implementing technology, process, and service enhancements related to accounting functions, leveraging cross-functional workflows between Accounts Payable, Claims Accounting, Procurement, and other Finance teams.

ESSENTIAL RESPONSIBILITIES

• Assist with the day-to-day operations of the Company’s accounts payable (AP), claim accounting, and procurement functions, ensuring that Company’s financial obligations are met accurately, timely, and efficiently. Ensures absolute confidentiality and objectivity regarding all employee and financial data. 
• Assist with the review and approval of weekly, monthly, quarterly, and annual accounts payable functions including Concur invoices and expense reports, 1099-MISC Forms, payee Form W-9s, and related banking information.
• the monthly producer commissions process and ensures all payments are accurate, disbursed appropriately, and appropriately reconciled.
• Upholds the highest standards of service and ensures timely and appropriate responses to employee inquiries and requests.
• Assist with month-end closing procedures, including preparing account reconciliations and creating manual journal entries
• Assists with development of written procedures identifying appropriate system configurations, internal controls, administrative regulations, and appropriate state, Federal, and legal support for accounts payable, claims accounting and procurement processes; ensures compliance with all national, state, and local regulations.
• Collaborates on cross-functional workflows to leverage knowledge-sharing between accounts payable, claims accounting, procurement and other Finance teams to improve operational outcomes and relationships across functions.
• Provide support during internal and external audits, ensuring compliance with audit requirements and addressing audit findings.
• Prepares variance analyses including actual versus expected; identifies cost saving opportunities makes recommendations for leveraging group buying power to obtain better vendor terms.
• Assists with development of special and recurring reports by gathering appropriate data from various sources and compiles the data into meaningful information which supports business and department goals.
• Performs various financial and operational analysis projects as assigned. 

REQUIRED QUALIFICATIONS

• EDUCATION: Bachelor’s degree in Finance, Accounting, Business or a related field from an accredited four-year college or university, or combination of education and relevant experience, required.
• EXPERIENCE: Minimum of 1 to 2 years of relevant work experience required.
• TECHNICAL ABILITY: Possesses solid data analytical skills.
• COMPUTER SKILLS: Must be highly proficient/advanced in Microsoft Excel and demonstrate proficiency in Microsoft Office suite of applications (Word, PowerPoint), as well as data entry, and be proficient on applicable systems and vendor software programs.
• LANGUAGE ABILITY: Ability to compile, review, and analyze financial information. Ability to effectively present information and respond to technical inquiries from Company employees, external sources, and regulatory and auditing entities.
• MATHEMATICAL ABILITY: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to analyze financial data, perform variance analysis and identify issues and trends.

WHAT WE OFFER

• Work-Life Balance
• Work From Home Program (up to 2 days per week upon eligibility)
• Modern Office Setting
• Free On-Site Fitness Facility
• Free downtown shuttle route
• Two-minute walk from Walnut Creek BART Station
• Three-minute car ride from CA-24 and I-680
• Free On-Site Garage Parking

BENEFITS

• Paid Time Off
• Paid Holidays
• Retirements Savings Match
• Group Health Insurance (Medical, Dental, and Vision)
• Life and AD&D Insurance
• Long Term Disability Insurance
• Accident and Critical Illness Insurance
• Flexible Savings Accounts
• Paid Community Volunteer Day
• Employee Assistance Program
• Tuition Reimbursement Program
• Employee Referral Program
• Diversity, Equity and Inclusion Program

ABOUT US

With more than 50 years in business, BHHC has grown from a regional organization to a national insurance group, offering insurance products from coast to coast. Relationships are the cornerstone of our culture, and we believe in doing the right thing. That means we invest in our business in every way possible to deliver on our mission and demonstrate that people are what powers our success. Our commitment to financial strength and integrity means our customers can rest assured that we will be there when it counts.

At BHHC we embrace diversity and foster an environment where our people can be their authentic selves. Our differences make us stronger and better together, which fosters a harmonious workplace—something we truly value. We’ve created an approachable and collaborative atmosphere. Here you’ll find a welcoming workplace where everyone can feel valued, supported, and inspired to do great work. Together, we raise the bar by being curious, remaining customer-focused, and operating with integrity.