About Proper
Proper is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO’s leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.
Position Overview
We are seeking a highly operational, systems-oriented leader to build and scale a best-in-class recruiting and onboarding infrastructure across our platform. The Director of Recruiting & Onboarding Operations will be responsible for designing, standardizing, and optimizing the end-to-end hiring and onboarding experience across multiple companies and employee segments.
Key Responsibilities
- Design and implement standardized recruiting and onboarding processes
- Build scalable workflows, playbooks, and SOPs to ensure efficiency and consistency
- Manage the end-to-end candidate journey and improve candidate experience
- Optimize ATS and HR systems, including integrations with key platforms
- Develop and track recruiting KPIs, dashboards, and performance metrics
- Use data, automation, and AI to improve processes and decision-making
- Partner with cross-functional teams to align priorities and drive execution
- Support implementation, change management, and adoption of new tools and processes
What Success Looks Like
- A fully standardized, scalable recruiting and onboarding infrastructure across the platform.
- A seamless and efficient candidate and hiring manager experience.
- Strong adoption and optimization of ATS and HR systems.
- Clear visibility into recruiting performance through data and analytics.
- Effective use of AI and automation to improve speed, quality, and efficiency.
Requirements
- 8–12+ years of experience in recruiting operations, HR operations, or talent systems roles.
- Strong experience with ATS platforms (preferred Workable) and HRIS systems (preferred Prism).
- Proven experience designing and implementing scalable recruiting and onboarding processes; you will be expected to design the onboarding process and manage all related technical setup.
- Experience managing or implementing system integrations and workflows across platforms.
- Strong analytical skills with experience building dashboards, reporting, and performance metrics.
- Experience working in multi-entity, multi-location, or high-growth environments.
- Ability to train and mentor recruiters, ensuring consistent performance, best practices adoption, and continuous skill development across the team.
Benefits
- Health Insurance;
- Pay Rate: $20/hour.
Skills Required
- 8-12+ years of experience in recruiting operations, HR operations, or talent systems roles
- Strong experience with ATS platforms (preferred Workable) and HRIS systems (preferred Prism)
- Proven experience designing and implementing scalable recruiting and onboarding processes
- Experience managing or implementing system integrations and workflows across platforms
- Strong analytical skills with experience building dashboards, reporting, and performance metrics
- Experience working in multi-entity, multi-location, or high-growth environments
- Ability to train and mentor recruiters
What We Do
Proper is transforming the multifamily property management industry through a nationwide rollup model—leveraging AI, process innovation, and a strong focus on employee and resident experience. We streamline building and back-office operations, drive higher NOI for property owners, and elevate the end-to-end experience for building owners, employees and residents alike. With multiple completed transactions and more in the pipeline, Proper acquires management companies with assets of all sizes, geographic locations, and asset classes. Join us in shaping the future of property management.
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