Director and Producer’s Assistant

General Summary
The Director and Producer’s Assistant is responsible for creating and maintaining the short-term schedule for the Director as it relates to the film production needs, communicating developments to all impacted parties, and acting as the first point of contact for the Producer and production departments with respect to the review and reporting process. 

Job Functions 

• Strategize with the department Production Managers, the Producer, and outside parties as necessary to prioritize the Director’s daily schedule for internal and external meetings.
• Manage daily communication and notes between Director and department managers and production management.
• Oversee all assets shown to the Director outside of pre-existing rounds and meetings; distribute and track notes accordingly.
• With respect to the overall production schedule, provide critical information to the Director in partnership with the Producer on developments, concerns and potential challenges with reaching milestones and achieving deliverables.  
• Manage Director reviews in partnership with department production management.
• Assist Production Management with special projects and events relating to the film.
• Manage the Director and Producer’s calendars, set meetings, connect with external partners/agents, take and distribute notes from meetings.  

Qualifications 

• 5+ years of experience with project management or executive assisting, preferably in animation or live action feature film.
• Knowledge of project management software (ShotGrid, FastTrack, MS Project).
• Calm and personable under pressure and when working toward tight deadlines within a production driven environment.
• Ability to juggle various priorities and deadlines in a fast-paced environment.
• Clear planning, problem solving and analytic skills.
• Organized and methodical approach to work.
• Ability to use discretion, sound judgment and maintain confidentiality at all times.  

Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.  

Location 
On-site in Hillsboro, OR 
Salary 
Salary is commensurate with skills and experience.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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