Development Coordinator, Harvard College Fund Annual Programs

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the Faculty of Arts and Sciences (FAS) Development, Advancement Communications, Events & Donor Relations (ACED), University Development and Advancement Solutions (UDAS), the Harvard Alumni Association (HAA), and Office of Talent, Administration and Policy (OTAP).

This full-time non-exempt position in the Harvard College Fund (HCF) reports to the Director of Development, Annual Programs and supports the work of several of the HCF’s Annual Program Committees. Partnering closely with the Director and Annual Program Officers, the Coordinator will work to advance the specific objectives of these committees and the HCF’s broader annual goals through projects designed to recruit, educate, and inspire volunteers and donors. Responsibilities may include coordinating HCF volunteer outreach and activity, creating materials for volunteer use and committee meetings, and occasional support for virtual and in-person meetings, events and trainings.

Job-Specific Responsibilities:

• With the Officers, coordinates volunteer outreach and engagement activity for assigned Harvard College Fund annual programs. This work includes, but is not limited to, tracking volunteer enlistments; helping onboard new volunteers; providing training and ongoing support for volunteers using the Harvard Volunteer Portal powered by GiveCampus; managing screening lists, solicitation assignments; preparing agendas and materials for calls and meetings; drafting volunteer communications and messaging; and reporting on volunteer activity.

• Partners with the Annual Program Officers, as needed, on the planning and execution of committee meetings and trainings throughout the year. 

• Helps with curating and disseminating HCF team resources, including the ongoing management of the HCF Source pages, the annual HCF Fact Book and GiveCampus templates. 

• Supports ad hoc projects on behalf of the Director of Development and the HCF Management Team.

• May be asked to provide additional support for the broader HCF team during times of peak activity or staff transition. Works closely with other members of the HCF support team to advance the goals of the department.

• In concert with the needs of the Faculty of Arts and Sciences and AA&D, works periodically on special projects in collaboration with the FAS fundraising staff overall, above and beyond strict adherence to the needs of HCF, in order to advance the overall office fundraising objectives. 

• The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position. 

Basic Qualifications:

• Minimum of 2-3 years’ experience, preferably in fundraising, volunteer management, project management or related experience.
• Solid computer skills in Microsoft Office software with the capability to master new software applications and technologies. Experience with data analysis and visualization a plus.
• Strong writing skills and attention to detail.
• Must be able to work occasional evening and weekend hours. 

• Required to work onsite in the Cambridge, MA office on assigned days weekly and may be asked to also come in for additional meetings outside of the assigned days. 

• You will be expected to work certain events/campus activities, such as reunions each Spring, and participate in department retreats that are taking place on campus in Cambridge, MA.

Additional Qualifications and Skills:

• College degree from an accredited institution strongly preferred.
• Must be focused, motivated to learn, and flexible to change. Demonstrated ability to work under pressure, understand and follow policies and procedures, and accommodate change. Proven ability to work independently as well as collaboratively on a team. The position requires good judgment, rigorous attention to detail and the ability to handle sensitive/confidential information with discretion.
• Must be highly organized, creative, proactive, and have the ability to work competently and efficiently in a multi-task environment. 
• Experience developing and implementing innovative social media strategies. 
• Knowledge of English grammar, spelling, and punctuation. Requires the ability to accurately proofread and edit correspondence. 
• Strong interpersonal skills that include an excellent phone manner and personal presentation. Knowledge of fundraising in a non-profit setting helpful. 
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

Please include a cover letter as a part of your application to help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

• Orientation and Review Period: 3 months
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.