The Development Associate provides high-level programmatic support and coordination for various initiatives within the Department of Development. This role involves managing multiple and complex activities and tasks with minimal direction, including documentation, database entry and management, tracking key metrics, and communicating milestones and timelines. The associate works closely with leadership, colleagues, and external partners, requiring professionalism, confidentiality, and strong organizational skills to ensure the smooth execution of program activities. This position is critical in program execution, process improvement, and stakeholder and benefactor engagement to optimize philanthropic relationships and giving to Mayo Clinic.
This is a hybrid position and must be located within 100 miles of one of the following Mayo Clinic campuses: Jacksonville, FL or Rochester, MN for occasional on-site expectations based on business needs.
QualificationsEducation Requirement:
- An associate’s degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,
- High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.
- Bachelor’s degree is preferred.
Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision. Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information. Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures.
Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills. Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment.
Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions. Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education.
Two to three professional references are required prior to your interview date.
**Cover letter and Resume are required for application consideration. **
About UsMayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Skills Required
- Associate degree and 3+ years of experience supporting senior leaders in administrative or executive assistant roles
- High school diploma and 5+ years of experience supporting senior leaders in administrative or executive assistant roles or related experience
- Ability to coordinate complex projects, prioritize competing demands, and work with minimal supervision
- Experience in data management, process improvement, and decision-making
- Strong organizational, customer service, interpersonal, written, oral communication, and computer skills
- Ability to manage confidential information with tact, diplomacy, professionalism, and accuracy
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom, Adobe Acrobat, and SharePoint
- Bachelor's degree
- Experience in program coordination, project management, or event planning beyond standard administrative functions
- Experience with donor databases and CRM systems
- Knowledge of complex organizations, particularly healthcare or higher education
- Two to three professional references before the interview date
- Cover letter and resume
Mayo Clinic Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mayo Clinic and has not been reviewed or approved by Mayo Clinic.
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Retirement Support — A no-cost pension plus an employer-matched 403(b)/401(k) is positioned as a standout differentiator, offering strong long-term financial security. Feedback suggests this retirement combination elevates overall total rewards even when base pay is moderate.
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Healthcare Strength — Expanded medical networks, enhanced fertility coverage, and employer absorption of a plan year’s premium increases point to robust healthcare offerings. Feedback suggests annual updates maintain breadth and competitiveness of coverage.
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Parental & Family Support — Adoption assistance, dependent scholarships, child and elder-care resources, and EAP services provide meaningful family-oriented support. Feedback suggests these programs add tangible value beyond salary alone.
Mayo Clinic Insights
What We Do
Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, and WI. Collectively, these locations care for more than 1 million people each year.
