At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment.
Role Overview
As the Design Project Coordinator, you’ll partner with Cortland Design leadership coordinating project information and using it to generate actionable feedback to the Design Team, consultants, and internal stakeholders. Your processes and reporting will help keep design projects organized, profitable and aligned with Investments’ and Operations’ project goals. Strong communication skills, digital savvy, attention to detail and an eye for process improvement are key characteristics of the successful candidate. This position will report directly to the EVP - Cortland Design & Architecture.
Design & Consultant Coordination
- Coordinate information flow between Interior Design/Architecture, Construction, Investments and external consultants
- Draft Terms Sheets, Service Proposals and other vehicles of design services for all Cortland Design work; manage review and approval process
- Coordinate design related RFI’s and submittals with internal design teams and consultants
- Manage Cortland Design’s third-party building scanning vendor(s) including Requests For Proposal, consultant fee proposals, scheduling and payables
Project Schedules, Budgets & Controls
- Partner with Cortland Build’s Pre-Construction Team to develop and maintain project schedules including design deliverables, stakeholders’ feedback and consultant milestones
- Monitor project timelines and flag risks related to scope, approvals, or deliverables
- Coordinate design presentation signoffs and design modifications after project kickoff; maintain approval logs
- Track consultant invoices and assist with budget alignment alongside Design and Investments
- Leverage internal project performance tools to co-pilot monthly Project Review meetings with the EVP and Directors of Architecture and Interior Design
- Manage and maintain Cortland Design’s project time log platform (project set-up, additional services); coordinate with accounting team
Design Project Execution
- Draft and coordinate Requests for Proposals; lead third-party Architect/Engineer project onboarding activities
- Partner with Studio Managers to schedule and coordinate project kickoff meetings and recurring project touchpoints
- Manage information exchange between Cortland Design and Cortland Build teams
- Contribute to process improvements that streamline design project management workflows
Qualifications
- 2+ years of experience in project coordination, design operations, or project management within interior design, architecture, multifamily investments or construction
- Bachelor’s degree in Interior Design, Architecture, Construction Management, Business Management or a related field (or equivalent experience)
- Strong organizational skills with the ability to manage multiple tasks and priorities of varying scope and timelines
- Proven success in process development and an instinct for efficiency
- Clear, professional written and verbal communication skills
- Detail‑oriented mindset with a proactive, problem‑solving approach
- Proficiency in Microsoft Office, Smartsheet; understanding of accounting and project delivery workflows; familiarity with Bluebeam
About Cortland
Founded in 2005, Cortland is an international, vertically integrated multifamily real estate investment, development, and management firm with a resident-centric approach to living experiences. Recognized as one of the top 10 multifamily owners and operators in the US, Cortland combines in-house design, construction, and operations to deliver value and innovation across its portfolio.
Join us as we reimagine apartment living and drive outsized returns through purpose, performance, and people.
Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email [email protected]
Cortland is a drug-free workplace.
Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.
California Applicant Privacy Notice
We collect personal information from all job applicants, including identifiers (e.g., name, contact details), professional or employment information (e.g., résumé, work history, qualifications), and education information. This information is used for recruiting, evaluating your candidacy, conducting interviews, and managing the application process.
California residents may request access to or deletion of their personal information by contacting us at [email protected]
GDPR Statement
When you apply to a job on this site, the personal data contained in your application will be collected by Cortland (“Controller”), which is located at 3424 Peachtree RD NE Suite 300 Atlanta, GA and can be contacted by emailing [email protected] because Controller wishes to evaluate your candidacy for employment at Controller. Your personal data was either obtained from publicly available sources (e.g. LinkedIn) or provided to Controller by someone who referred you for potential employment. Controller’s data protection officer is Greg Shultz, who can be contacted at [email protected]. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.
Your personal data has been shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data has been transferred to the United States. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer was subject to appropriate additional safeguards under [either the standard contractual clauses or the Privacy Shield]. You can obtain a copy of the standard contractual clauses by contacting us at [email protected]
Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.
Skills Required
- 2+ years of experience in project coordination, design operations, or project management
- Bachelor's degree in Interior Design, Architecture, Construction Management, Business Management or a related field (or equivalent experience)
- Strong organizational skills to manage multiple tasks and priorities
- Proficiency in Microsoft Office, Smartsheet; understanding of accounting and project delivery workflows; familiarity with Bluebeam
What We Do
Cortland® is a product-to-people, multifamily real estate investment, development, and management company that in-sources most of its multifamily development, design, construction, renovation, management, and ownership functions – all with the goal of providing residents excellent, hospitality-driven living experiences. With our pioneering business model, our commitment to placing the resident at the center of our decisions, and our enterprising team, we’re aiming to set a new experience standard for the apartment industry – one community at a time. Our company is now comprised of a team of more than 1,800 people across the US and the world, from our headquarters in Atlanta, GA to our regional office in Shanghai, China and our international development office in London, UK. We’re always interested in new talent joining our mission to create superior living spaces and experiences designed to inspire our residents, associates, and investors to live a better life focused on what matters most to them.
