Data Quality and Administration

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The opportunity:

The Legal & Integrity (L&I) Operations Specialist is responsible for carrying out a wide range of administrative and data management activities to ensure smooth operations and efficient running of the Legal & Integrity function, globally. This includes managing data, overseeing critical processes, and providing support to L&I Team members around the world.

How you’ll make an impact:

• Ensure accuracy, quality and integrity of data in various systems used by the L&I team for managing Matter, Spend, Knowledge, Learning Managment System etc.

• Pro-actively maintain and enforce document management and retention policies, procedures, and best practices to ensure optimal data quality of L&I documents).

• Participate in the smooth running of and adherence to key processes within the L&I function, such as Outside Counsel engagement (e.g. raising Purchase Orders) etc.

• Serve as a point of contact for internal and external (e.g. Law Firms) inquiries, providing timely and professional responses.

• Lead the “Operations” on-boarding of new L&I colleagues, to ensure they are able to use the tools and become familiar with processes in place as smoothly as possible.

• Assist in the roll-out of new systems, for example by assisting with testing or documentation.

• Provide Level 1 support (general User support, not technical) to the L&I community.

• Collaborate with cross-functional, international teams to support business objectives and support continuous improvement.

• Handle confidential information with discretion and maintain a high level of professionalism at all times.

• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Bachelor's degree in Business Administration, BCA, B.Tech or related field.

• 2-3 years of experience in an administrative role, with a focus on data management.

• Self-starter caliber who could own tasks through to completion.

• Strong attention to detail & excellent organizational skills.

• Ability to handle multiple tasks simultaneously.

• Proficiency in both spoken & written English language is required.