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You’ll help global clients keep their most critical corporate governance data accurate, secure, and easy to use. As a Professional Services Data Entry Specialist, you turn complex client records into clean, reliable datasets and documents that board members, legal, risk, and compliance teams rely on to make decisions.
In this role, you’ll work hands-on with governance data, migrate it between platforms, build smart questionnaires for directors and officers, and use Excel, databases, and AI tools to streamline how information is captured and maintained. You’ll collaborate closely with clients and internal teams, spot data issues early, and suggest better ways of working so implementations run smoothly and clients are set up for long-term success.
Here’s a breakdown of what you’ll do (not all of it, just the important stuff)Migrate and transform client corporate governance data and documents into Diligent platforms, ensuring accuracy, consistency, and completeness.
Build and configure Director & Officer questionnaires so clients can collect the right information from the right stakeholders.
Run regular data quality checks, validate data against source records, and quickly correct errors to maintain high data integrity.
Use advanced Excel functions, databases, and AI tools to manage, format, and optimise large data sets and bulk document uploads/downloads.
Partner directly with client stakeholders and internal teams to clarify requirements, resolve data or technical issues, and provide clear progress updates.
Identify and help implement improvements to data workflows, templates, and automation to make delivery faster, more consistent, and more scalable.
Hands-on experience in a data-focused role (for example, data specialist, data analyst, data migration, or similar) in a professional environment.
Strong skills in Microsoft Excel, including advanced functions for manipulating and analysing data.
Practical exposure to databases and a solid understanding of how data is structured, stored, and retrieved.
Experience using AI or AI-powered tools to support data processing, analysis, or automation.
Proven ability to communicate clearly in written and spoken English with clients or stakeholders at different levels.
Demonstrated attention to detail, with experience performing data validation or quality checks and resolving discrepancies.
Comfortable working in a fast-paced, multi-disciplinary team environment, being proactive, organised, and able to manage multiple tasks and deadlines.
Experience with corporate governance, company secretarial data, or partnering with legal, risk, or compliance teams.
Familiarity with governance or board management software (for example, Diligent Boards, Diligent Entities, or similar tools).
A track record of designing or improving data processes, templates, or automations to make client delivery more efficient.
About Us
Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.
Learn more at diligent.com or follow us on LinkedIn and Facebook
What Diligent Offers You
- Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
- We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
- We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
- Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.
Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.
Headquartered in New York, Diligent has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney. To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to work onsite at least 50% of the time. We believe that in-person engagement helps drive innovation, teamwork, and a strong sense of community.
Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and US EEOC’s Know Your Rights. We are a drug free workplace.
We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].
Skills Required
- Hands-on experience in a data-focused professional role, such as data specialist, data analyst, or data migration.
- Strong Microsoft Excel skills, including advanced functions for manipulating and analyzing data.
- Practical database experience and understanding of how data is structured, stored, and retrieved.
- Experience using AI or AI-powered tools for data processing, analysis, or automation.
- Clear written and spoken English communication with clients or stakeholders.
- Experience performing data validation or quality checks and resolving discrepancies.
- Ability to work proactively and manage multiple tasks and deadlines in a fast-paced, multidisciplinary environment.
- Experience with corporate governance, company secretarial data, or legal, risk, or compliance teams.
- Familiarity with governance or board management software such as Diligent Boards or Diligent Entities.
- Experience designing or improving data processes, templates, or automations.
Diligent Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Diligent and has not been reviewed or approved by Diligent.
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Healthcare Strength — Healthcare coverage includes comprehensive medical, dental, and vision options. Wellness programs are also highlighted as part of the package.
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Retirement Support — Retirement offerings include a 401(k) with employer match in the U.S. and regional plans internationally. This structure underscores support for long-term savings.
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Leave & Time Off Breadth — Time off is framed as flexible with “unlimited PTO” and periodic recharge weeks in some areas. Parental leave is also promoted within the global package.
Diligent Insights
What We Do
Diligent is the leading GRC SaaS provider, serving nearly 1 million users from 25,000 organizations around the world. Our software enables holistic and informed conversations about governance, risk and compliance and ensures CEOs, CFOs and the board have an integrated view of audit, risk, information security, ethics and compliance from across the organization. Our world-changing idea is to bring technology, insights and confidence to leaders so they can build more effective, equitable, and successful organizations – and create lasting, positive impact on the world. We seek to empower organizations to be better for their stakeholders and communities, for their customers and employees, for their bottom line. Headquartered in New York, Diligent also has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney.
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