Data Coordinator

Data Coordinator 

Salary: $19.47- $21.63

Position Type: Full time, Temporary (Non-Exempt) 

Monday to Friday: 8:30 am to 5:00 pm

Other Compensation:

Employer-paid sick pay (40 hours maximum per year) - estimated value $778.80/annual 

*** Clients/Families we serve reside in the South Los Angeles, Compton, Watts and Lynwood area.

SHIELDS’ mission is to develop, deliver and evaluate culturally sensitive, comprehensive service models that empower and advocate for high-risk families in South Los Angeles.

Summary

This role provides administrative support and manages data-related functions for the Healthy Families America (HFA) and Parents as Teachers (PAT) programs. Responsibilities include developing and implementing data collection, evaluation, and reporting tools; performing high-volume, accurate data entry; maintaining databases and generating reports; and ensuring data quality through monitoring and data cleaning processes. The position supports program compliance, accreditation, and certification requirements by maintaining program data and documentation. Additional duties include analyzing evaluation findings to measure program effectiveness, developing surveys and other data-gathering methods to improve services, managing donation and material goods inventories, disseminating resources, and assisting with special projects and other administrative tasks as assigned.

Primary Duties

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This position is responsible for conducting data abstraction and collection, entering and monitoring data within various databases, including Stronger Families, Excel, and Access systems, while ensuring data accuracy and achievement of performance objectives. Duties include maintaining high volumes of data entry, auditing program charts and records, preparing reports, and generating evaluation and impact statistics. The role requires creating and managing advanced Excel spreadsheets and Access databases, analyzing and interpreting data, and overseeing data input processes. Additional responsibilities include maintaining donation inventories, supporting program and office operations, managing referral documentation, coordinating building operations, and serving as the primary data collection and entry resource for Healthy Families America and Parents as Teachers programs. The position also involves developing innovative data systems and processes, compiling data-driven reports, utilizing advanced Microsoft Office applications, and providing administrative support and special project assistance as assigned.

Secondary Duties 

Perform other duties and projects as assigned. 

HIPAA Privacy Standards Compliance (All items listed below are a condition of continued employment) 

Employees in this position are responsible for maintaining the confidentiality and security of protected health information in accordance with SHIELDS policies and applicable state and federal laws, including HIPAA. They must use appropriate safeguards to protect sensitive information, report any unauthorized use or disclosure to management, participate in required HIPAA training and briefings, and consult with their supervisor regarding any questions or concerns related to privacy compliance and regulatory requirements.

Physical Activity

In the course of performing this work, the employee in this position will be required to sit, stand, walk, reach, speak, and listen. The employee must regularly lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds. The position may also require travel using a personal vehicle to attend off-site meetings or conduct home visits. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Position Requirements:

These specifications are general guidelines based upon the minimum, ordinarily considered essential, to satisfactory performance in this position. Individual skills and abilities may result in some deviation from these guidelines.

To perform effectively in this position, the employee must meet the following requirements: 

Have a strong analytical, problem-solving, and organizational skills, with the ability to meet deadlines while maintaining a high level of accuracy and attention to detail. The successful candidate must possess excellent written and verbal communication skills, be computer literate, and have proficiency in SPSS and other relevant software applications. A high school diploma is required. A current California driver’s license, acceptable driving record, car registration and reliable personal vehicle, and appropriate auto insurance coverage are required. Additionally, the employee must be able to perform all job duties safely and responsibly, without jeopardizing their own health and safety or that of others.