Customer Success Manager

Today, our market (upper mid-market & enterprise companies, from 500 employees to fortune 500 companies) is vastly underserved when it comes to their procurement processes. These companies struggle with outdated and old fashioned tools, dragged down by decades of tech legacy that create more problems than they solve in the day-to-day work of their employees.

Pivot is solving this by building an AI Operating System for Procurement. Our goal is to streamline purchase processes for employees while giving finance teams the right level of control, visibility, and reporting. Through automations, integrations, and AI, we simplify workflows across finance teams, freeing them up to focus on more strategic work.

The journey started mid-2023 with Marc-Antoine, Romain, and Estelle, former C-levels & tech lead from fintech unicorns (Qonto, Swile, Highland).

Since then, we have raised 2 funding rounds (€5M pre-seed and €20M Series A) with tier-1 investors, built a team of 65+ people, and grown to 100+ customers across 25+ countries (EMEA and US).

We are now preparing our next acceleration phase, and are looking for smart, execution-driven people with a strong focus on excellence and a desire to scale as a team.

Pivot is seeking a highly motivated and experienced Customer Operations Success Manager to join our Operations team. This role is crucial in ensuring our clients receive outstanding support and an exceptional customer experience. You will be the first line of defense for any kind of client issues or requests and will play a key role in evolving our Operations processes and tools. Working hand-in-hand with the Customer Success Lead and the Customer Operations managers, you’ll be fundamental in ensuring customer satisfaction, our north star KPI at Pivot.

Customer Care excellence

• Provide top-notch care to clients, addressing and resolving their issues efficiently and effectively in collaboration with the tech team.

• Manage support tickets from creation to closure, ensuring timely and accurate resolutions.

• Investigate and escalate technical issues to the product and tech teams, relying on your in-depth product knowledge to analyze customer requests. This is not basic customer support.

• Draw analyses from what you see, identify root causes and define action plan to improve our solution

Client Setup and Evolution

• Update existing clients setups based on our client feedback and needs, including workflows, intake forms etc.

• Ensure all client interactions are documented and follow up on client requests promptly

Technical project management:

• Work closely with product, tech, and integrations teams to relay client feedback and drive product improvements.

• Follow up on the development of new features and improvements, participating in product spec reviews and challenges.

Customer Success

• Client satisfaction

  • Ensure client satisfaction and follow-up closely on your accounts (i.e., QBR, success metrics)

• Upsell

  • Identify upsell opportunities (in collaboration with sales team)

• Renewals and anti-churn

  • Identify potential risks and counter-measure to avoid churns

  • Ensure renewals of contracts (in collaboration with sales team)

Tooling and documentation

• Tools optimization and implementation

  • Evaluate and implement new customer support tools, including communication channels and ticketing systems.

  • Conduct benchmarking and select the best solutions to enhance our support infrastructure and clients delivery tracking methods

• Documentation and process

  • Set-up new documentation and processes to support both Customer Support and Success improvements

• A solver who sees every challenge as an opportunity.

• A client-first approach, ready to go above and beyond client expectations

• A growth-minded individual eager to scale with a dynamic company.

• You have at least 3 years of experience in customer success, customer support, or a related field within a SaaS or software environment.

• Excellent problem-solving abilities and technical proficiency to troubleshoot product-related issues.

• You know how to talk to clients, delivering relevant answers and reinsuring them

• You have strong project management skills and the ability to juggle multiple priorities.

• You have a proven track record of managing support operations and improving customer service processes and tools.

• You have experience in a startup environment, building support systems and processes from scratch.

• You are fluent in English.

• You are proactive, able to prioritize, and willing to thrive in our rapidly growing startup environment and contribute energetically to our collective success.

• You pay close attention to details, an excellent listener, and a valuable team member.

• A competitive salary package plus equity (BSPCE)

• RTT

• Meal vouchers Swile

• 1 days of remote work per week

• An office at Morning Bourse in Paris

• The richness of a multicultural and international team (more than 15 nationalities).

• A unique chance to grow with a fast-scaling innovator