Criminal History Specialist (999-Temporary)

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

This position is located in the Imaging Unit within the Information Services Division in Oklahoma City, OK.

This is a grant-funded position, limited to 999-hours per year and 29 or less hours a week.

Positions in this job family are assigned duties and responsibilities involving the creation, maintenance, sealing and dissemination of Oklahoma Criminal History Records, and the sealing and dissemination of federal criminal history record information.  This may include, but is not limited to, researching arrest, charge, and disposition information through the use of various databases and through written/verbal communication with other criminal justice agencies across the State of Oklahoma.

• Performs criminal record maintenance and modifications to criminal history data, including demographic information, charges at arrests, charges filed, declinations, dispositions and sentencing data.

• Accurately enters or updates all demographic and arrest data retrieved from the fingerprint cards.

• Reviews data submitted manually on fingerprint cards at the time of arrest and conducts research through the use of various databases.

• Coordinate with law enforcement agencies to locate and retrieve FPCs & data to update the state repository to ensure a complete criminal history.

• Contributes to the creation and development of unit standards operating procedures and training manual.

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Enters, reviews, researches, edits, seals, expunges or deletes criminal history record information including arrests, charges, declinations, dispositions, sentences, custodial information, pardons, etc. in strict accordance with state and federal laws.

• Performs administrative review and quality audits of criminal history and background check records, ensuring transactions are properly identified and relevant crime flags are set properly.

• Prepares documents, detailed reports and presentations of varying complexity pertaining to criminal history records.

• Performs criminal history record checks by name, aliases and social security number in accordance with the Oklahoma Open Records Act and other State Statutes.

• Trains law enforcement personnel on relevant state and federal laws governing the submission of criminal history records and the proper procedures for reporting.  Audits law enforcement agencies for compliance with criminal history reporting requirements and provides written and verbal feedback through reports and collaborative meetings.

• Trains non-criminal justice agencies regarding authorized purposes for requesting, receiving, storing and disseminating federal criminal history record information.  Audits non-criminal justice agencies for compliance with relevant state and federal law, as well as the CJIS Security Policy.  Provides guidance for remediating any audit findings.  

• Reconciles state criminal history records with those available at the federal level, researching the information in both state and federal repositories, updating and automating records as applicable to ensure the most accurate and complete criminal history record can be disseminated in a timely manner.

• Maintains knowledge of the current practices, processes, and procedures on criminal history operations at the federal and state level.  This may include proposing new or modifying existing legislation. 

• Oversees implementation and coordination of federal programs such as RapBack, Mobile ID, and non-criminal justice use of criminal history records.    

• Supervises staff.

• Level I: This is the basic level where employees are in training to perform assigned tasks.  Work performed is closely supervised and reviewed upon completion.  All aspects of tasks and responsibilities are clearly defined. 

• Level II: This is the career level where employees independently perform a range of basic work with a high degree of accuracy. Tasks are assigned and are relatively well defined. Professional judgement is required to complete tasks accurately and in compliance with relevant policy and laws.

• Level III: This is the specialist level where employees plan and perform tasks with minimal supervision to align with the goals of the Unit, Section, and Agency. Incumbents possess a high level of responsibility for coordinating and conducting activities with outside agencies to ensure criminal history records are correct and complete. Additional duties at this level include training new employees, conducting training for law enforcement or noncriminal justice agencies, and planning, implementing and testing system upgrades. At this level incumbents are seen as a subject matter expert.

• Level I: Knowledge, skills, and abilities at this level include knowledge of the criminal justice system; computers, computer programs; and grammar, punctuation, basic business writing, and spelling. Ability required at this level include ability to maintain confidentiality; communicate effectively, both verbally and in writing, and establish and maintain effective working relationships.

• Level II: Knowledge, skills and abilities required at this level include knowledge of statutory criminal and/or crime reporting laws; computers, computer programs, and databases; research techniques; and maintaining accurate records, files, and documentation. Ability required at this level include the ability to utilize judgement and recognize situations that do or do not conform to specified policies or laws and situations that may not be clearly addressed through existing policy or law; use appropriate computer software; and manage time effectively.

• Level III: Knowledge, skills and abilities required at this level include knowledge of the principles of effective auditing and the principles of adult education. Ability required at this level include the ability to provide leadership, training, and direction to lower-level employees; provide public presentations and speeches; and provide expert training and guidance to law enforcement agencies, non-criminal justice agencies, and the public.

• Level I: A bachelor’s degree or an equivalent combination of education and experience, substituting one year of professional or technical administrative experience in a criminal justice field for each year of the required education. 

• Level II: A bachelor’s degree and one (1) year of experience as a criminal history specialist, or an equivalent combination of education and experience, substituting one year of professional or technical administrative experience in a criminal justice field for each year of the required education.

• Level III: A bachelor’s degree and three (3) years of experience as a criminal history specialist, or an equivalent combination of education and experience, substituting one year of professional or technical administrative experience in a criminal justice field for each year of the required education.

Note:  Technical administrative experience includes, but is not limited to, the processing of criminal arrest records, maintaining criminal evidence, crime reporting, and other law enforcement data collection, auditing, and reporting experience.  Technical administrative experience must be the primary job responsibility to be considered qualifying experience.  

• Must possess or be eligible for a valid Oklahoma driver’s license upon hire. 

• Upon hire, applicants must be able to successfully complete any necessary training and certification required by the agency.

• Applicants must be available and able to be called back to work at irregular times and work overtime when required.

• Frequent travel may be required.  The selected applicant may be in travel status for extended periods of time.

• The Oklahoma State Bureau of Investigation has determined that some positions in this job family are safety sensitive as defined by 63 O.S. § 427.8.

• Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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