Corporate Travel and Logistics Manager

Position Summary

The Corporate Travel and Logistics Manager plays a vital role in delivering a consistent and elevated Busey Experience across our expanding footprint, in close partnership with the Marketing & Experience team. Reporting through the Chief Marketing & Experience Director, this position is responsible for managing seamless travel arrangements, coordinating event logistics and supporting a variety of experience-focused initiatives—particularly those involving executive leadership and board members. This role blends strategic planning with exceptional communication to create thoughtful, high-touch experiences for our most senior stakeholders and teams.

Duties & Responsibilities

• Proactively Design and Manage Executive Team Travel & Accommodations
  • Navigate multiple calendars to understand how events or the existing travel plans of others may be of impact to additional leaders being planned for.
  • Actively monitor plans and schedules of the executive team.
  • Align availability to act immediately with confirmations or solutions when plans change.
  • Manage and leverage a database of travel and accommodation preferences.
  • Secure flights, ground transportation, hotel accommodations, and meeting spaces.
  • Organize catering and make restaurant reservations.
  • Communicate detailed, user-friendly itineraries.
• Manage Team of Corporate Drivers
  • Book ground transportation for executive leadership through fleet calendar.
  • Submit expense reports for the drivers.
  • Perform supervisory tasks including but not limited to submitting timesheets and providing positive/constructive feedback on travel experience.
• Provide Strategic Approach to Enhance Corporate Travel Operations & Experience
  • Cultivate and maintain relationships with travel vendors, hotels, and event partners to negotiate rates, secure upgrades, and guarantee service excellence.
  • Monitor related budgets, process expense reports, and reconcile invoices in alignment with corporate travel policies, providing regular updates and insights.
  • Provide 24/7 assistance for travel emergencies or last-minute changes, ensuring uninterrupted service and peace of mind for executives on the road.
  • Identify and implement process enhancements to streamline workflows and elevate the traveler experience.
• Provide Event Logistics Coordination & Support
  • Organize quarterly board meetings and committee gatherings—managing agendas, materials distribution, room reservations, technology needs, and hospitality—while ensuring clear, timely communication with all stakeholders.
  • Provide additional event support as requested.

Education & Experience

Knowledge of:

• Travel booking platforms (e.g., Concur, Egencia)
• Software (e.g., Microsoft Office Suite, ChromeRiver, Smartsheet and Monday.com.)

Ability to:

• Maintain a high degree of confidentiality and professionalism.
• Demonstrate a thorough and service-oriented mindset with every interaction.
• Maintain flexible work schedule to offer support to executives and varying schedules.
• Plan proactively, anticipate challenges, and deliver creative solutions under tight timelines.
• Manage daily workload and unforeseen changes with a steady, confident and calm approach.
• Plan, organize, and critically evaluate tasks to best manage priorities in order of greatest need.

  Education + Training:

• Bachelor’s degree or equivalent experience in hospitality, business administration, or related field – required.
• 5+ years of executive level travel coordination within a corporate environment – required.

Benefits and Compensation

Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance.

(Base Pay Range: $68,000 - $94,000/year)

Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well-being—now and in the years to come—are important to us. Busey’s Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company-paid life insurance and long-term disability, supplemental voluntary life insurance, short-term and long-term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre-tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information.

Equal Opportunity

Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey’s commitment of delivering service excellence. Busey  is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey’s Equal Opportunity Employment.

Unsolicited Resumes

Busey Bank, and its subsidiaries, does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between Busey and Agency describing the services and specific job openings (“Agreement”). Busey may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contact with any Busey associate is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any associates of Busey with recruiting inquiries or resumes. Busey respectfully requests no phone calls or emails.