SUMMARY
Our Corporate Paralegal supports the in-house legal team for an oil and gas services company by assisting with contract management, regulatory compliance, and legal operations. This role is responsible for drafting and reviewing agreements, maintaining corporate records, supporting litigation matters, and ensuring adherence to industry regulations. The ideal candidate has experience in energy, oil & gas, or a related industrial sector and thrives in a fast-paced, business-oriented environment.
DUTIES AND RESPONSIBILITIES
Support for our Corporate Legal Team: Provide comprehensive support including calendar management, domestic and international travel, expense reporting, meeting coordination, visitor logistics, document processing, and confidential correspondence; perform additional duties as needed.
Log incoming legal documents; conduct comparisons, prepare exception tables, and track due dates for contracts, leases, tenders, and sales representative agreements.
Manage litigation and subpoena files and oversee Law Department file room organization.
Prepare corporate resolutions, powers of attorney, and other governance documents for domestic and international entities.
Serve as liaison to global personnel; coordinate with operations and corporate teams to provide legal documentation and information.
Administer intercompany loans, dividends, and capital contributions; prepare quarterly reporting for U.S. entities.
Legal Entity Administration: Maintain global entity records; support entity formation/dissolution and prepare periodic reports.
Records Retention & Archiving: Administer retention policies; maintain file room and archive index; coordinate file movement and approved destruction; affix corporate seals as required.
Corporate Governance: Draft and finalize corporate documents; maintain minute books and stock ledgers for U.S. and international entities.
KYC & Due Diligence: Handle KYC, AML, beneficial ownership (FinCEN/CTA), and due diligence requests with internal and external stakeholders.
Contract Lifecycle Management: Maintain CLM system as the system of record for executed agreements; track all commercial contracts and related agreements.
Tender Support: Assist with preparation and submission of tender responses.
Conduct public records searches and filings.
Board Support: Assist in preparation and distribution of board and committee materials.
Prepare general and Customs powers of attorney.
Track and support closings for mergers and acquisitions.
Prepare and track closing books regarding Credit Agreements.
Back up phones for both Receptionist and Executive Assistants as needed.
QUALIFICATIONS
Associates degree with a specialization in paralegal studies required.
Paralegal certification is required.
Minimum 3-5 years of administrative work in a “legal” environment is required.
Notary license/certification preferred
KNOWLEDGE, SKILLS AND ATTRIBUTES
Strong verbal and written communication skills required.
Demonstrated strong organizational and time management skills, with the ability to multi-task in a high-pressure environment with frequently changing priorities
Must exercise an extremely high level of confidentiality related to the support provided to senior executives, as well as exposure to confidential/classified company information.
Strong computer skills in Word, Excel, PowerPoint, Visio and Adobe Acrobat required.
This position must be available to support the needs of the Law Department and senior executives; thus, changing schedules may be required.
Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.
Skills Required
- Associates degree with a specialization in paralegal studies
- Paralegal certification
- Minimum 3-5 years of administrative work in a legal environment
- Notary license/certification
What We Do
Core Laboratories is a leading provider of proprietary and patented Reservoir Description and Production Enhancement services. Core Laboratories remains dedicated to providing the technology you need to enhance your production. We continue to develop and acquire technologies that complement our existing products and services, and we disseminate these technologies throughout our global network. With over 70 offices in more than 50 countries located in major oil-producing provinces, Core Laboratories provides services to the world's major, national, and independent oil companies. We can help you solve your reservoir problems. Core Laboratories' reservoir optimization technologies are used to increase total recovery from existing fields. Our services enable our clients to optimize reservoir performance and maximize hydrocarbon recovery from their producing fields. Core Laboratories has taken extensive measures to ensure the services and data provided by all of our worldwide companies are of the highest quality and integrity. Our commitment to applying and developing new technologies to optimize reservoir performance is unsurpassed in the oilfield service industry. This commitment to technology and to your bottom line makes Core Laboratories, The Reservoir Optimization Company™.
