Corporate Paralegal

Description

The Corporate Paralegal reports to the General Counsel of Campbell Companies and takes day-to-day direction from both the General Counsel and the Associate General Counsel. This position will split their time between multiple business units within the Campbell Company umbrella. Up to half of the corporate paralegal’s time will be split between two business units. Duties include, but are not limited to: legal intake and contract administration, intellectual property, contract review and management, collections, M&A due diligence investigations, business formalities, corporate records and entity management, litigation and claims support, legal operations and legal technology ownership, internal investigations, review and preparation of contracts, and supporting litigation and commercial transactions. An ideal candidate will be highly versatile and a quick learner on a myriad of topics. The Corporate Paralegal runs the operational backbone of the Legal Department and maintains the single intake point through which business units bring matters to Legal. The Corporate Paralegal works under attorney supervision and does not provide legal advice to the business.

Duties & Responsibilities: 

Contract Administration & Document Management: 

• Contract Management: Review, summarize, and redline contracts for multiple entities.
• Assist in drafting initial agreements and managing the legal documentation process.
• Support business units in contract formation and management. 
• Operate the legal intake process: log requests, confirm completeness, assign to the appropriate attorney, and track turnaround.
• Maintain the contract repository and system of record, including metadata, executed copies, expiration and renewal dates, and notice obligations.
• Run first-pass review of NDAs and low-risk standard-form agreements against the triage checklist, routing exceptions to the Associate General Counsel.
• Prepare signature packages, route documents for e-signature, and confirm fully executed versions are filed.
• Issue renewal, termination, and auto-renewal alerts to business owners 90 days ahead.
• Maintain strong relationships with each business unit held by Campbell Companies. 

Corporate Formalities & Entity Management:

• Support Executive team in research and compliance matters.
• Coordinate and oversee all business license renewals across all states of operation. 
• Maintain minute books, organizational charts, and officer and director rosters for the holding company and each operating entity.
• Prepare and file annual reports, registered agent updates, foreign qualifications, and DBA filings across all states of operation.
• Maintain the governance calendar and support board and ownership-meeting logistics.
• Collaborate with internal teams to support legal matters and ensure timely completion of tasks. 

Legal Department Support & Legal Operations:

• Conduct legal research and company searches to support General Counsel.
• Manage outside counsel onboarding, engagement letters, invoice intake, and budget tracking against approved matter budgets; assist the General Counsel in auditing outside counsel legal spend.
• Assist in legal research, litigation, and collections efforts.
• Serve as owner of the department’s legal software, including the contract management system, document system of record, and matter management tools.
• Maintain templates, playbooks, policy libraries, and the Legal Department SharePoint site.
• Compile department metrics (intake volume, turnaround, outside counsel spend, matter status) for monthly reporting.

Transaction Support:

• Set up and administer virtual data rooms; organize due diligence requests and responses for acquisitions, divestitures, joint ventures, and financings.

Required Qualifications:

• 4-8 years of corporate paralegal experience, Utah paralegal certificate preferred.
• Highly professional, self-motivated, detail oriented, can-do attitude and outstanding communication skills required.
• Associate degree or bachelor’s degree.
• Proficient in Microsoft Suite.
• Ability to work in a fast-paced environment with multiple business units. 
• Experience with corporate commercial law, contract law, and multistate employment law.
• Ability to work independently on complex legal matters. 
• Ability to work collaboratively  with cross-functional teams.
• Experience supporting litigation, including litigation holds, subpoena and records-request responses, and document collection and production.

Preferred Qualifications:

• Experience using and administering legal software such as LinkSquares or other contract management, e-signature, matter management, and document management software.
• Experience in power generation, equipment sales, and manufacturing. 
• Prior paralegal experience supporting a busy legal team with a variety of legal matters; exposure to corporate transactions, commercial contracts, corporate governance, legislative matters, or real estate matters is preferred.
• Preparing and filing documents with Utah State e-file system and federal courts.
• Ability to handle multiple tasks, prioritize scheduling, and working independently to meet deadlines.

Travel Requirements:

• Is Travel Required
• Travel Details: Minimal to none. 

• Employment with Campbell Companies is at-will, which means either the employee or the company  may end the employment relationship at any time, with or without cause or notice.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).