Corporate Legal Assistant

Join a Challenger

Being a traditional bank just isn’t our thing. We are big believers in innovating the banking experience because we believe Canadians deserve better options, and we challenge ourselves and our teams to creatively transform what’s possible in banking. Our team is made up of inquisitive and agile minds that find smarter ways of doing things. If you’re not afraid of taking on big challenges and redefining the future, you belong with us. You’ll get to work with people who will encourage you to reach new heights. We like to keep things fun, ask questions and learn together.

We are a big (and growing!) family. Overall we serve more than 670,000 people across Canada through Equitable Bank, Canada's Challenger Bank™, and have been around for more than 50 years. Equitable Bank's wholly-owned subsidiary, Concentra Bank, supports credit unions across Canada that serve more than six million members. Together we have over $125 billion in combined assets under management and administration, with a clear mandate to drive change in Canadian banking to enrich people's lives. Our customers have named our EQ Bank digital platform (eqbank.ca) one of the top banks in Canada on the Forbes World's Best Banks list since 2021. 

The Work

The Corporate Legal Assistant will perform a variety of secretarial and administrative duties in supporting the Law and Board Services teams.

The Core Responsibilities!

• General administrative and clerical duties, from answering phones to filing and making copies.
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
• Schedule appointments, meetings and conferences for team members.
• Set up and maintain filing systems when required, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents.
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations.
• Identifies urgent issues that require immediate attention and facilitates a resolution, escalating issues that require escalation, where necessary. 
• Maintaining calendars, scheduling appointments, and completing documents.
• Managing, organizing, and collating legal documents.
• Assists members of the Legal Department with submitting Concur claims or other expense claims, ensuring all required documentation is provided.

Let's Talk About!

• Undergraduate Degree, College Diploma or equivalent education and experience required.
• Extensive administrative experience required
• 3 plus years of experience providing administrative coordination and support in a complex office environment. 
• Experience working as a Corporate assistant providing administrative support required. 
• Demonstrated experience working in a highly confidential environment at the executive level. 
• Proven ability to manage a large volume of files, conflicting priorities and competing deadlines.
• Excellent oral and written communication skills to clearly express ideas in an objective manner, and adapt communication
• Demonstrated ability to multi-task, take initiative, to work independently, maintain an organized work environment, and be part of a team in a fast-paced environment.
• Organizational and planning skills, with the ability to think logically and anticipate outcomes.
• Sound judgment and personal and professional integrity.
• Demonstrated ability to understand and resolve external and internal partner issues.
• Ability to maintain a positive, professional attitude with genuine customer service orientation with

What we offer [For full-time permanent roles]

💰 Competitive discretionary bonus 

✨ Market leading RRSP match program

🩺 Medical, dental, vision, life, and disability benefits

📝 Employee Share Purchase Plan

👶🏽 Maternity/Parental top-up while you care for your little one

🏝 Generous vacation policy and personal days

🖥 Virtual events to connect with your fellow colleagues

🎓 Annual professional development allowance and a comprehensive Career Development program

💛 A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience

Equitable Bank is deeply committed to inclusion. Our organization is stronger and our employees thrive when we honour and celebrate everyone’s diverse experiences and perspectives. In tandem with that commitment, we support and encourage our staff to grow not just in their career path, but personally as well. 

We commit to providing a barrier-free recruitment process and work environment for all applicants. Please let us know of any accommodations needed so that you can bring your best self to the application process and beyond. All candidates considered for hire must successfully pass a criminal background check and credit check to qualify for hire. While we appreciate your interest in applying, an Equitable recruiter will only contact leading candidates whose skills and qualifications closely match the requirements of the position.

We can’t wait to get to know you!