We are seeking a highly organized and detail-oriented HR Administrative Support professional to assist our HR team in our offices in MY. The role is essential to ensuring the smooth operation of compensation & benefits function, such as payroll administration, maintenance of HR systems, insurance administration and other crucial compensation & benefits related matters.
ResponsibilitiesPayroll Administration:
- Assist in monthly payroll and statutory payments and all related reports.
- Assist in year-end tax related reports
- Liaise with BIPO on payroll/tax matters
Company Benefits Administration:
- Support the administrations of employee medical insurance coverage, i.e registration of new employee, follow up on claim submission and all the pending medical claims cases.
HR Administrative Duties:
- Maintain employee records and update HR systems with new information, promotions, transfers, and other changes.
- Provide administrative support to the HR team as needed, such as organizing meetings, preparing reports, and managing HR communications.
- Assist with other HR projects and initiatives
Mobility management:
- Assist in supporting employee mobility by handling all aspects of pass applications, cancellations, and renewals.
- Assist in arranging temporary accommodation, coordinating flight ticket purchases
HR Analytics:
- Data driven mindset, with a keen eye for patterns and trends, double click into HR data, where insight extends. Turning numbers to knowledge, solutions.
Others:
- To carry out duties/roles as assigned by superior as and when required
- Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
- At least 2 years of experience in an HR administrative role or similar position, preferably in regional office environment.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR systems.
Preferred Qualifications:
- Knowledge of Oracle HR systems and mobility support processes.
- Prior experience in handling cross-country transfers/mobility is a plus.
Our global network spans 140 countries, 400 offices, and a growing portfolio of terminal and infrastructure investments. This scale enables us to deliver consistent, high‑quality service across continents and to support our customers in even the most complex supply chains.
When you join us, you become part of more than 18,000 colleagues working across borders, functions, and cultures, to not only to deliver quality for our customers, but to create innovation and opportunities across roles, regions, and perspectives.
We believe that every exploration is a chance to grow, and every port is a place to belong.
We offer market-aligned compensation with opportunities for merit-based reviews, 13th month salary and performance bonuses where components would vary based on local market practices and legal requirements.
Competitive leave entitlements
Including annual leave, medical leave, and other statutory leaves as applicable in your country of employment.
Healthcare coverage
Medical insurance and Flexible benefits to support your physical and mental wellbeing. Coverage will vary based on local market practices.
Career mobility and Learning and development support
Access to learning resources (like LinkedIn Learning), professional development programs and internal mobility programs to support your development across teams, functions, and geographies.
Employee recognition and wellness initiatives
Initiatives include wellness programmes, employee recognition programme, and engagement activities to foster a positive work environment.
Work from Home arrangements
Depending on nature of role; hybrid work arrangements are available with minimum 3 days in office and up to 2 days work from home schedules to support work-life integration with some variations based on local market conditions.
Commitment to sustainability and social impact
We are dedicated to responsible business practices, with ongoing efforts in environmental sustainability and community engagement through corporate social responsibility programmes.
Diversity, equity and inclusion
We are proud to be an inclusive employer, committed to building a diverse workforce and creating a workplace where all employees feel respected, supported, and empowered to thrive.
Skills Required
- Bachelor's degree or diploma in Human Resources, Business Administration, or related field
- At least 2 years of experience in an HR administrative role or similar position
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR systems
- Experience supporting payroll administration, statutory payments, and year-end tax reporting
- Experience supporting employee mobility processes, pass applications, and coordinating travel/accommodation
- Data-driven mindset with ability to analyze HR data and produce insights
- Knowledge of Oracle HR systems and mobility support processes
- Prior experience handling cross-country transfers/mobility
What We Do
With a fleet of 280 modern container ships and a total transport capacity of 2.1 million TEU, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the Liner Shipping segment, the Company has around 13,700 employees and 400 offices in 140 countries. Hapag-Lloyd has a container capacity of 3.1 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 114 liner services worldwide ensure fast and reliable connections between more than 600 ports on all the continents. In the Terminal & Infrastructure segment, Hapag-Lloyd has equity stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. Around 2,900 employees are assigned to the Terminal & Infrastructure segment and provide complementary logistics services at selected locations in addition to the terminal activities.
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